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The course reminder feature allows you to create sets of rules / conditions, which, when met, automatically trigger a previously defined e-mail to a specified user group. Intervals and sending times are determined systemwide by the administrator. Regardless of that, course authors can trigger notifications at any given time. Only those users that already met the conditions/rules will receive a reminder though.

All course reminders can be viewed in the “Reminders” tab and are always editable. A notification dispatch can be triggered independently of the system sending time via the "Tools" icon. The overview contains information on the creation and modification dates, the creator as well as the number of times a reminder has already been sent. You can create a new reminder by clicking the "Add reminder" button.

The “Sent reminder log” tab provides you with a list of all reminders that have already been sent, containing information on the recipients name and send time. This view allows the author to resend reminders to single users via the "Resend" link.

Create course reminder

Reminders can be set up at any time. Click the button "Add reminder" and enter a title in the respective field. The intervals and sending times listed below are specified by the administrator in the administration tab. Intervals can range from once a day to once every hour. Regardless of that, course authors can trigger notifications in the reminder overview at any given time.

You can work with a total of 15 different conditions to create finely grained rule sets, specified for individual needs and requirements. This allows you to configure a number of different reminders for different user groups of the same course.?

Configuration

Define the conditions needed for a reminder to be triggered. Select the kind of condition in the drop-down men, and specify the condition in the following form fields by e.g. defining a date or a score. The buttons to the right of a condition either deletes the current one or adds a new condition.

There are 6 different types of conditions: three related to the course or specific course elements, one related to course respectively group affiliation, one linked to user attributes and a date condition. You will find a short explanation concerning those six types below as well as a simple example.

Time span

These conditions work with duration, i.e. the time until something is going to happen or how long ago an event took place.

Example: 5 weeks befor the task assignment slot closes.

Deadline: Task assignment, Initial attempt date, Deadline: Task documents submission, Enrollment date, Initial course launch date, Begin date of execution period, End date of execution period, Recent course launch date

Attempts

Assessable course elements with an attempt counter return that value to OpenOLAT, which then can be used as a condition.

Example: A test has not been (0) attempted yet.
Attempts 
Assessment

Assessable course elements with either a configured passed state or a score.

Example: The score in a checklist is less than 3 points.
Passed, Score
Date

A deadline: a reminder will be sent as soon as possible after the recorded date.

Example: 06/24/2015 16:30
Affiliation

Specify which course or group members should receive the reminder.

Example: Send to all owners and coaches.
Course role, Group member
User property 

This condition also specifies the recipients. Reminders will be sent to all course members with the specified user property.

Example: All users with the zip code 8000

 

You can combine as many conditions as required. It would be wise to give some thoughts in advance as to who should receive a reminder under which condition. Adapting the mail body to the particular set of rules allows for creating specific e-mail reminders.

 

We advise you to make use of the available variables

$firstname $lastname $coursename $courseurl

in order to create a meaning- and helpful reminder