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Personal tools


In the calendar you can see your private events as well as events regarding calendars of groups and courses. In the list right underneath the active calendar day you can hide and unhide each calendar or determine which calendar should be displayed in a certain color.

Should your calendar remain empty or should certain events not appear, it could be that you forgot to select that calendar in the calendar list.

In order to add a new event to your calendar you have to click inside the appropriate calendar field. If you are a group member you have to first select from the pull-down menu to which calendar (personal calendar or group calendar) you want to add your new event. Events can be edited or deleted by clicking on their time specification.

By means of iCal (a standard to manage events) you can integrate various OpenOLAT calendars into another calendar, e.g. the Google calendar. It is therefore also possible to integrate any other calendar into the OpenOLAT calendar.

If you can't find the calendar among your personal tools, it was disabled by a system adminstrator.



Thanks to OpenOLAT's notifications you are always up-to-date regarding your courses or groups: you will be informed about new documents in a folder, about answers to forum entries or modified Wiki pages. In many places you can select the option "Subscribe" to be kept informed. News will be displayed immediately in the Portal under " My Notifications" (if the Portal is activated); OpenOLAT will send you an appropriate e-mail once a day. If you prefer to receive such messages less often or not at all you can change this in the "Settings" in the tab "System".

If you do not need your subscription any longer you can either unsubscribe it (same place as "Subscribe") or you can select the option "Delete" in your Home, section "Subscriptions," right next to your resource.

You can choose to be shown any modifications within a certain period of time in the tab "News" or you can choose to have sent those modifications once again via e-mail.

Personal Folder

In your personal folder OpenOLAT provides you with storage space. Here you can store presentations you want to use from another computer or cache a research paper, etc.

This personal folder contains two areas, the "Private" and the "Public" one. Only you will have access to your private area. In the subfolder "Public" you can store files you want to share with other OpenOLAT users. By means of the link "Other users" you can search for other OpenOLAT users and have access to those users' "Public" folder via the menu item "Folder."

The personal folder is WebDAV compatible, i.e. folders in OpenOLAT act as a regular network drive. Therefore it is very easy to copy, move or delete files. For more information please go to " Using WebDAV".

In case the memory limit (Quota) is exceeded due to large files in your personal folder you can contact your support team to allocate more space.


You can take notes in each course. You can collect and edit your notes before even printing them.

Evidence of Achievement

An evidence of achievement is a certification of some assessment, e.g. tests, written examinations, or other tasks handed in to be reviewed. Course authors determine if OpenOLAT should create assessments in their course. Course participants will see their evidences of achievement after taking a test, etc. that has been assessed. If a certificate is provided along with an evidence of achievement, you can view and download the certificate in the detailed view of the respective evidence of achievement.


Bookings displays all learning resources you booked so far within OpenOLAT. The bookings list as well as the detailed views provide you with information on booking number, date, status, booking method and costs. If you do not see this menu item, it was disabled system-wide by a system administrator.

Other Users

Search for other OpenOLAT users! Have a look at their visiting card, at the "Public" area of their personal folder, at any released portfolio folders, or send them a message by means of a contact form.


An ePortfolio is used to document learning results as well as learning processes and is therefore meant to assist in reflecting on someone's process of development. The menu entry ePortfolio serves to create binders of portfolios before making those accessible to certain people (OpenOLAT users as well as guests). You can also have a look at other users' portfolios or perform portfolio tasks of an OpenOLAT course.

In order to create a portfolio folder or perform a portfolio task you have to create or assemble artefacts first. Artefacts are documents of your learning process as well as your work performed. Artefacts can be e.g. texts, files, posts in a forum or blog, or evidences of achievement.

You can assemble the following artefacts:

  • Posts in forums
  • Files in folders
  • Wiki pages
  • Evidences of achievement
  • Posts in blogs

First you have to select the ePortfolio icon (e.g. in a post of yours) before following the steps of your accumulative artefact tool. You can indicate the title as well as the description of your artefact; you can provide it with key words (commonly known as tags) to facilitate your search later on or you can write a text as memory aid to justify the selection of your artefact. If you have already created a binder you will be able to link your artefacts to that portfolio.

You can create artefacts by clicking on "Add artefact" within the tab "My artefacts." Just select the required artefact type before creating your text,file or blog artefact. Similar to the accumulative artefact tool you just have to follow the directions of the artefact creation tool. You can write a text, upload a file, or create a learning journal. A learning journal is a blog to document your learning progress. Afterwards you have to indicate a title and a description before deciding on key words for your artefact. Then you confirm that you are the author of that artefact and indicate your reflections before selecting binder. The steps "Confirm Authorship" and "Reflection" might be disabled.

You can also create text, file and blog artefacts from within a portfolio by clicking on the "Link artefact"-icon in the folder view. Within in the now open artefact browser, click on "Add artefact" and select the required artefact type. The new artefact is then displayed in the artefact browser, where it can be selected. Depending on the view and sorting filter, the newly created artefact might be found at the end of the list.

After creating or assembling artefacts you can also search for artefacts by means of the menu item "My artefacts" in order to e.g. edit artefacts or delete ones from your list. There are two possibilities to search for artefacts. The tag browser will help you to browse for key words of your artefact (tags). Then you can use the artefact search feature to additionally search for the type, the creation date, the title or the description of an artefact. Furthermore you can save your queries to avoid having to indicate your search criterion anew. These queries can be adapted or deleted as required.

You can have a look at your artefacts in the detailed view or the table view. This table view presents an overview of your artefacts and provides a possibility to sort columns alphabetically. In the detailed view you can edit or delete your artefacts.

You can configure your display settings by selecting only a certain amount of artefact attributes in the detailed view.

The Changelog page is an integral part of any portfolio. The following changes to a portfolio task or binder will be displayed:

  • new page
  • new structural element
  • new artefact
  • new comment
  • new rating
  • altered rating

Changes made by you as well as your coach are displayed in the changelog. In order to be kept informed if the above mentionend changes occurred in a portfolio task or binder, you should select "Subscribe" on the changelog page. This is especially useful if portfolios have been released for you to assess or comment. Modifications will get to you by e-mail or you will see them under "My notifications."

You can create folders or allocate artefacts in the tab "My binders". Such a folder can be structured according to your needs by inserting pages or other structural elements. In the editing mode you can adapt your folder as required, e.g. by determining your display settings or moving structural elements and artefacts via "Drag&Drop." Additionally you can comment on folder entries or assess them.

When copying binders you can choose between adopting only their structure or also their artefacts. You can release your binder as follows:

  • for one or more distinctive OpenOLAT users
  • for all OpenOLAT users
  • for one or more OpenOLAT groups
  • for one or more persons not registered in OpenOLAT

If you opt for this last-mentioned option please use a release invitation. It is also possible to limit the access to your folder temporarily if needed.

In the tab "My portfolio tasks" you will find portfolio tasks of OpenOLAT courses. You can perform those tasks (i.e. link required artefacts to that folder) before submitting them. In case you have already performed those tasks you can still have a look at them.

If a course author restricts portfolio tasks you will have to abide by these rules.

In the tab "Released binders" you can see any folders you have access to. By changing your view you will also be able to browse through portfolios released for all OpenOLAT users.


The "E-mails" section provides you with an overview of all your sent and received E-mails. OpenOLAT stores all E-mails and thus allows for an easy navigation between different contexts.



You can modify your personal data in the personal menu in the "Profile" option. This may be necessary if you want to forward OpenOLAT e-mail messages to another mail address or if you want to create a visiting card.

Just indicate your data in your profile and save that information. By means of check boxes you can decide which data should appear on your visiting card, that is, what other users should be able to see. You can also upload a photo to be published on your visiting card. This photo will also be visible when publishing forum contributions or comments.


The settings allow you to adapt OpenOLAT accourding to your needs.

You can adapt the font size and your system language in the tab "System" (OpenOLAT has been translated into numerous languages). You can further determine how often you want to receive notifications via e-mail. You can choose between: off, monthly, weekly, daily, every 6 hours, and every two hours. In addition to that, find the roles you hold in OpenOLAT beneath your user name. You can set OpenOLAT to automatically resume your last session, or do so only on request.

Landing page: Here you can set any OpenOLAT page as your personal landing page, thus overriding the system wide landing page. You can use any page within OpenOLAT that has its own URL. The respective link can be found in the social sharing bar in the bottom left. Just copy & paste the link in order to set that page as landing page. You can also use the "Set current page as start" button there.

User tools - quick access: Here you define which tools should be placed for quick access into the navigation bar to the left of your avatar. The "Help" and "Print" functions can be configured accordingly.

Should you perchance encounter problems such as misaligned menues or tool boxes, try to "Reset configurations" in order to reset everything to a working default configuration.

The tab "WebDAV" provides you with the WebDAV link to your OpenOLAT system, thus providing you with comfortable means to manage files in courses accessible to you. Your chat features can be determined by means of "Instant Messaging," e.g. your status after having logged in.

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