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The following view is visible as soon as you open the assessment tool: 

Pending reviews

At a glance it is visible for which user a review is pending. It is also shown how many elements for a user need to be assessed. If there is only 1 element to assess it is listed directly. With a click on this element your directly in the corresponding assessment.

Only pending reviews are shown. Already realized reviews are not listed. 


List of assessable items

This list shows the number of users, groups and course elements which can be assessed. If you click on an entry you're entering directly the corresponding view like in "Assessment user/course structure or groups". 

Assessment Users/course structure or Groups

In general the assessment is undertaken for Users or Course structure. In the menu on the left a course element can be chosen. Afterward the assessable user can be clicked to undertake the assessment. 

If there is a group available, the assessment can be undertaken for a group as well. In the overview all groups of the course are shown. First a group is selected and afterward the corresponding participant, if desired. 




Assessment form

For all assessable course elements an assessment form is available. The number of attempts can be adapted. Depending on the pre-settings the score can be granted manually and the status passed or failed can be given. Furthermore comments for the users as well as for the coaches can be written. 

If the assessment form is confirmed with "Save" only, no notification is sent to the user. Only if you select "Save and set to 'done' status" the user gets a notification. As soon as the status is set on done, the user gets the attribute "Assessed" in the overview. At a glance it is thus visible, for which users the assessment is done and where it is open still. 

Visibility of results

As soon as a result as score or Passed/Failed is added to the assessment tool, it is visible for the user. But in some cases the result should be available for all users at the same time. This can be a task, a semester work or a test. For such scenarios the visibility of the result can be limited and can be set to visible at the desired moment. 

By default all results of all assessable course elements are shown immediately. Only exception is the test, when manual correction is selected. The visibility can either be changed in the assessment form for a single user or for all users together in the overview. 

To set the visibility of a single user, open the desired user. In the assessment you can see two possibilities next to results: 

  • Directly visible for user: as soon as the assessment form is saved, the result is visible for the user
  • not yet visible for user: If the assessment form is saved, the result is saved in the assessment tool but not yet visible for the user. It will only be visible for the user if the result is set to visible manually. 

"Save and set do `done`status" means that the status in the overview changes from To Review to Assessed. The status done does not have any impact on the visibility. 

To change the visibility for several users at the same time, open the overview of the corresponding course element in the assessment tool. A column   is shown. In this column it is shown, for which users the result is visible (), respective not yet visible (). As no icon is shown, the default setting is valid. To change the visibility, the desired users can be selected in the column on the left. After confirm with the button "Set `visible`". The following dialogue appears: 

All selected users can be set either visible or invisible now. As soon as a user is set to visible he can see his result, the evidence of achievement will be updated and all following course elements depending on this one will be visible or accessible.  

With the button "Set to `done`status" the status in the column status is changed. All users which have been set to done get the status assessed. This status helps you to keep an overview of the assessed users. This status does not have any impact on the visibility of the results for the user. 


Assessment of a single course element 

The diverse assessable course elements can be assessed differently. Therefore a short overview follows: 

Tasks and group tasks

For the assessment of tasks and group tasks download first the submitted documents or the last revised version which has been uploaded by the user. Afterward the assessment form can be filled in. 

If desired and configured appropriately a feedback document can be uploaded. This can for e.g. be about a detailed assessment table. 

As soon as the assessment of a task is done, the button "Submission accepted" can be exerted. Thus the editing and the assessment of a task is completed definitely. An appropriate notification is sent to the user. 

As soon as a user submits a task, no further submission or exchange is possible anymore. If a task is submitted accidentally or the wrong document has been uploaded, the task can be activated with "Re-open submission". 

How a task or group task should be assessed e.g. with passed/failed or with a score needs to be defined in the configuration of the course element "task". In the assessment tool the assessment options cannot be changed anymore. Assessments for single or group tasks can be conducted in the course element directly. 

Tip

If several attempts have been uploaded or many students need to be assessed, it is recommended to download "All submitted files" for all attempts of all students at once. In the downloaded folder you can find the task assignment as well.


Group grading

For a group task the grading can be given for the whole group. Therefore both check boxes need to be ticked. 

If not the whole group passed or not all of them will get the same score "For the whole group" must not be selected. Thus an individual grading per user is possible. 

Test

Depending on the question type a test can be assessed automatically. As soon as there the test consists of types with text answers, the assessments needs to be done manually. The manual assessment or possible adaptations can be done right here. The following buttons are available: 


Test Statistics: Select the detailed test statistics for every question.
Pull tests: Tests can be pulled once after the end of a test session. Thereby also tests are pulled which have not been handed in by the users. 
Reset data of test: Hereby all data of the current test are reseted. It means that all data including the results are deleted irrevocable. 
Grade: Test types like essays which need to be assessed manually are selected for all users. Thus you can see an overview of all entries from all users and you can fill in the result directly. Not the complete name but 1. assessed user, 2. assessed user etc. is shown. In "Overview and closing" the results of all users are filled in one more time and the assessment can be closed. 
Result reporting: Here all test results can be exported and thus archived. An user overview as html-page, as well as a html- and a xml-page per user is created. 

To undertake a manual assessment, every user needs to be selected separately afterward. The assessment form will then be opened. 


Finally "Set to 'done' status" needs to be selected. All chosen users will get the status "Assessed". 

If any further adaptions should be necessary, the corresponding user can be opened and with "Reopen for assessment" adaptions can be added anyway.

Assessment

For the assessment of the course element "Assessment" the assessment form needs to be filled it. 


Portfolio

The assessment of the portfolio is the same in the assessment tool as in the tab grading in the portfolio itself. But here the individual sections cannot be opened, but only assessed. Thus it is recommended to undertake the assessment in the portfolio directly. 


Check list

The check box of the individual users can be completed manually and the assessment form can be filled in. Depending on the configuration of the course element either a score can be granted and/or the status Passed can be given. Further information to the check list can be found here

SCORM

For the SCORM element the assessment form needs to be filled in. It is important, that in the course element in learning content either the Transfer score or passed is selected. Further information you will find here

LTI

Also for the LTI element the assessment form can be filled in and adapted. In the course element in page content "Transfer score" must be selected coercively. According as a scaling factor or the score needs to be defined for passing. Further information about the configuration oft a LTI page you can find here.  

Assessment structure or course 

Not only is it possible to assess single course elements, but also structure elements or a whole course can be assessed. 

Therefore open the tab score the corresponding element. Now, either score and/or passed can be calculated. 

Calculate score

If this checkbox is selected, the score of all assessable course elements can be calculated. Every course element which should be included in the calculation need to be selected. Like this it becomes possible to calculate the total score of the desired course elements. 

Calculate passing score 

If a course is passed can be adopted either from a minimum score or from course elements. For the minimum score the checkbox Calculate score on top needs to be selected. Afterward the minimum score can be defined. 

Alternatively it can be defined, that certain assessable course elements need to be passed, to pass either the course or the structure element. 

As soon as the requirements for passed are met, the user gets the status Passed. 

Finally the failed score can be calculated. In general failed is shown to the user as long as the requirements for passed are not met. But if for example not all assessable course elements are edited yet, the requirements for passed cannot be met. If then the user gets shown a failed nevertheless it can be confusing. Therefore 3 possibilites exist for how to calculated the failed score:

  • Failed as not passed: As long as the requirements for passed are not met, failed will be shown (as described above)
  • Failed as not passed after end date of course: The calculation of the failed score is only done, when the end date of the course is reached. 
  • Set manually: Failed is only shown to the user if set manually. 

Bulk assessment

By means of the bulk assessment you can assess several course participants simultaneously at any given time. All you need is a list of rows with values separated by tabs or commas. You will always need a user identification (user name, registered e-mail address or institutional identifier), the score, the passed status and, if so desired, a comment.

The bulk assessment assists you with mass assessing the course elements task and assessment.

The overview of planned bulk assessments provides you with miscellaneous information such as:

  • Status: shows the status of the scheduled bulk assessment
  • Date: provides exact date and time at which the assessment will be executed
  • Course element: shows the course element for which the bulk assessment is scheduled
  • Score: is checked if a score is allocated
  • Passed: shows if the passed/failed status is assigned
  • Comment: shows if comments were added
  • Files: shows if files are added to the users‘ return box
  • # Users: the number of users that are being assessed with this bulk assessment
  • Created by: name of coach

Scheduled bulk assessments may be edited as well as deleted. You will receive a mail notification upon completed assessment.

 How to create a bulk assessment

Select course element

Select the assessable course element for which a bulk assessment should be carried out. All course elements are displayed for which at least one of the following assessment features is configured:

  • Score
  • Passed
  • Comment
  • Files

Data input

Enter the assessment data for all users in the second wizard step.

Assessment values

A data row must include the following information:

  • User identification (user name, registered mail address or institutional identifier)
  • Score. Add decimals with either comma or period. Use with caution. Do not use comma decimals when applying the comma separator.
  • Passed status (see below)
  • A comment may be added if so desired
Example

You can either copy/paste data from an Excel file, or enter manually. Select "separated by tab" when copying data from an Excel file.

 


You can also enter data manually. Select "separated by comma" for correct input format. See below for some examples.

alesend,5,y,HervorragendThe user gets a score of 5, a passed status and a comment added.
aalesend,,y,HervorragendIf no score is required, you can omit it, but you still have to use a placeholder.
alesend,4,y,""Already existing comments can be resetted by adding "".

Use the following entries to set the passed status:

y, yes, passed, true, 1 Passed
n, no, failed, false, 0 Failed

Column mapping

In this step you must define the meaning of the columns of your assessment data. The column containing the user identification (user name, registered e-mail address or institutional identifier) is mandatory.

Depending on the configuration of the course element you can also define columns that are used for score, status or comments or discard existing columns for the import process.

Schedule

A bulk assessment can be carried out immediately or at a later date. A delayed execution allows you to revise the assessment if necessary. Scheduled bulk assessments can be deleted. You will receive a mail notification upon completed assessment.

All coaches with assessment tool rights are entitled to edit or delete scheduled bulk assessments.

You can also start bulk assessments of the course elements task and assessment from the group or course structure view.