OpenOLAT works with a roles and rights management. First two user types are differentiated. These are:
Normally registered users without any further roles or rights are learners.
System users can get one ore more roles additionally.
With OpenOLAT Release 13, the OpenOLAT roles have been further enhanced. Here is an overview of all OpenOLAT roles.
User: Standard role (see above)
Author: The author has access to the authoring area. This allows the author to create courses and all other learning resources. In the search mask the author finds all courses and learning resources such as tests, films and portfolio templates which are accessible to authors. This role is often assigned to teachers or e-learning managers.
User manager: The user manager has access to the user management and all users of the own organization. He is able to create, edit, and delete users. Further more he can assign the Author role.
Role manager: The role administrator has access to the user administration and all users of his or her own organization. Apart from the roles Administrator and System Administrator, he/she can change, assign and remove all user roles.
Lectures manager: Configuration of the "Lectures and Absences" Module
Quality manager: The quality manager has access to the Quality Management area and can manage all settings and objects such as questionnaires, data collection generators and the analysis tool.
Learning resource manager: The learning resource manager has access to the authoring area and sees all learning resources of the organization to which he/she is assigned. He or she can copy and export them. In the profile an institution can be added. The learning resource manager has owner rights for all courses, where the course owner has the same institution filled in in the profile as the learning resource manager.
Principal: The principal sees all areas of the system except administration, but has read-only access and cannot make any changes, edit objects, etc.
Administrator: The administrator has module and function management and has access to all areas of the system except the administration page. This role can be limited to an organization.
System administrator: The system administrator has access to the administration side and is responsible for the technical system configuration and its monitoring. This is a global role that is not tied to an organization.
The role "Administrator" used up to OpenOLAT is divided into "Administrator" and "System Administrator" as of Release 13.
Not every OpenOLAT instance is using all roles. If you have any questions regarding the role management please contact the support of your own OpenOLAT instance.
The access to certain sections like the authoring, the question bank or the coaching tool can be defined system wide independent of the role. This setting can be done by the administrator in the administration → Customizing → Sites.
Users can be added to a course either directly as a member or via a group.
If a user is added to a course it can be defined which member rights the user should get in this course.
In a group it is distinguished between coach and participant.
The group coach has almost the same rights as the course coach. In courses, where his group is assigned to, he has access right to the assessment tool as well as to the test and survey statistic. In the assessment tool he can only see the participants of his group.
In the user management of a course and then Rights further rights can be given to coaches or participants of assigned groups.
Course rights as well as group rights are independent of the role which a user got system wide in the user management. A system user without an assigned role can be course owner, course coach or group coach.
To avoid the access to the assessment tool for a given user, do not give any coach rights neither in the course nor in the groupe.
Attention: Users with the right "Members management" can give more rights, remove it or reduce the rights of themselves as well as other members of the course, also the creator or other owners.