In order for a course to be visible to learners, it must first be published. If the course is released for all users, the access can additionally be provided with a booking method, e.g. a password.
In general, a distinction is made between the following publication variants, which are visible under "Status" in the toolbar of a course:
A newly created learning resource is by default only accessible to its owners and has the publication status "Preparation". Under "Status" the status can be changed and the learning resource can be made accessible to other members:
|Only owners of this learning resource have access.|
|Only owners of this learning resource have access. All preparations for this learning resource have been completed and the contents have been released for further review.|
|Owners and coaches of this learning resource have access.|
|All members of the learning resource have access.|
|All members still have access to the course, but can only read.|
The concrete variant of course access (or access to a learning resource in general) is set up in the "Share" menu of the "Administration" course. In the following, you will learn which options are available to you.
The access to a course is configured in the "Administration" → "Settings" in the tab "Share".
With the private member administration the participants are registered by the owner and/or persons, who have the right of the member administration.
If the "Bookable" option is selected, learners can book a course/learning resource themselves, but may have to enter a password (depending on the setting).
If the setting "open without booking" is selected, everyone can attend the course and it is not visible to the owners who has dialed into the course. If required, guests without OpenOLAT identification can also be granted access to the learning resource via this option.
If you have previously selected the option "Bookable - Booking by user necessary", you can then continue to set up the booking method and also check whether the users should receive a confirmation e-mail.
You can define when and under which conditions the users of the system can book a learning resource. Booking can be understood as a synonym for occupying, enrolling, shopping.
Select the button "Add booking method" to add one of the following booking methods:
Optionally, you can add a validity period to each booking method in order to control resource access in addition to the use of visibility and access rules. In that case the booking method is only available during this period. It is also possible to specify just a start or just an end time. If you don't want to restrict the booking method to a specified period, just leave the fields empty. You can edit booking methods at any time after the initial setup.
You may also configure more than just one booking method. The user will then have several booking options to choose from. As an example, you can combine course codes for users form different contexts, or set the time point for a course such that it is first freely accessible and only later requires a password to log in, respectively. In addition, it can be defined if self-registered users will get a confirmation email.
You can delete configured booking methods at any time. The already booked orders will not be affected by this.
The system administrator determines in the administration tab whether course participants are per default allowed to leave the course at any time, never, or after the course end date. You can override the default setting anytime. The following options are available:
If members are allowed to leave the course, they can do so by selecting "Leave course" in the "My course" menu.
By default, users can leave a course or learning resource at any time.
Furthermore, the tab "Share" can be used to define which additional rights other authors have to the learning resource.
This option is not relevant for courses.
For other learning resources (e.g. a glossary or test) it is then possible for other course authors to include them in their courses.
|The learning resource can be copied by other authors.|
|The learning resource is available for download by other authors.|
The options "reference" and "copy" make sense if you want to use a template or a good example for other OpenOLAT authors.
If a course has been completed and has expired, it can be finished and/or deleted.
If a course is completed, it is then in read mode. All user data is retained and all course members still have access to the course. The course is no longer in the tab "My Courses", but in the tab "Finished" next to it.
A learning resource can be deleted in the menu "Administration" → "Delete" or via the cogwheel in the author area. In this case, the learning resource is moved to the "Deleted" tab and is in the trash, so to speak.