OpenOlat works with a roles and rights management. First two user types are differentiated. These are:
Normally registered users without any further roles or rights are learners.
System users can get one ore more roles additionally.
With OpenOlat Release 13, the OpenOlat roles have been further enhanced. Here is an overview of all OpenOlat roles.
User: Standard role (see above)
Author: The author has access to the authoring area. This allows the author to create courses and all other learning resources. In the search mask the author finds all courses and learning resources such as tests, films and portfolio templates which are accessible to authors. This role is often assigned to teachers or e-learning managers.
User manager: The user manager has access to the user management and all users of the own organization. He/She can create, edit and inactivate users. Further more he can assign the Author role.
Role manager: The role administrator has access to the user administration and all users of his or her own organization. Apart from the roles Administrator and System Administrator, he/she can change, assign and remove all user roles.
Lectures manager: Configuration of the "Lectures and Absences" Module
Quality manager: The quality manager has access to the Quality Management area and can manage all settings and objects such as questionnaires, data collection generators and the analysis tool.
Line manager: The line manager can be automatically informed about the receipt of certificates for all users of his organization.
Learning resource manager: The learning resource manager has access to the authoring area and sees all learning resources of the organization to which he/she is assigned. He or she can copy and export them. In the profile an institution can be added. The learning resource manager has owner rights for all courses, where the course owner has the same institution filled in in the profile as the learning resource manager.
Principal: The principal sees all areas of the system except administration, but has read-only access and cannot make any changes, edit objects, etc.
Administrator: The administrator has module and function management and has access to all areas of the system e.g. user management, catalog management, curriculum management, lectures management, except the administration page. This role can be limited to an organization. The administrator can delete users and also grant other people the right to manage the catalogue.
System administrator: The system administrator has access to the administration side and is responsible for the technical system configuration and its monitoring. This is a global role that is not tied to an organization.
The role "Administrator" used up to OpenOlat 12.5 is divided into "Administrator" and "System Administrator" as of Release 13.
The mentioned roles represent options to give normal users system-wide extensive additional rights. Usually an appropriate role composition is selected for an OpenOlat instance and not all specific roles are assigned. Typical is a combination of user, author and administrator or system administrator. Additional roles result from the structure of the respective institution and the use of certain tools such as curriculum or absences. It is therefore possible that not all potential OpenOlat roles are used in your instance.
If you have any questions regarding the role management please contact the support of your own OpenOlat instance.
If a user is added to a course it can be defined which member rights the user should get in this course.
In addition to the course-related roles, depending on the configuration, guests without an OpenOlat account can also have access to a course.
It is also possible for people to be given multiple course roles and thus have different perspectives on the course. Once a person has been assigned several course-related roles, it is possible to change roles by changing the "User role" in the course toolbar.
Furthermore, it is a good idea that the owner of the course also enters himself in the other roles in the course in order to view the course from a different perspective/role.
If groups are used in courses, the members can be registered either as participants or as group coaches. In the user management of a course and then Rights further rights can be given to coaches or participants of assigned groups.
The group coach has almost the same rights as the course coach. In courses, where his group is assigned to, he has access right to the assessment tool as well as to the test and survey statistic. In the assessment tool he can only see the participants of his group.
Course rights as well as group rights are independent of the role which a user got system wide in the user management. A system user without an assigned role can be course owner, course coach or group coach.