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OpenOLAT Roles

User type

OpenOLAT works with a roles and rights management. First two user types are differentiated. These are:

  • Anonymous guest: Guests have - without registration - limited access to OpenOLAT. They can only have a look at learning content enabled for guests, but cannot take part in learning activities. The link to the guest access can be found on the login page. Further information about guest can be found here. 
  • System user: Every user has a distinct user name, which cannot be changed after the registration anymore. Users can use enabled learning content and can take part in learning activities. Additionally every users has an individual configurable landing page and storage available. Further more he can create groups. 


System users can get one ore more roles additionally. 

  • User management: The user manager has access to the user management. He is able to create, edit, and delete users. Der Benutzerverwalter hat Zugriff auf die Benutzerverwaltung. Er kann Benutzer erstellen, bearbeiten und löschen. Further more he can give the roles author, group, question bank or learning resource manager. 
  • Group management: The group manager has access to the group section and in there access to the tab group management. Further information to the group management can be found here.

  • Poolverwalter: Der Poolverwalter hat Zugriff auf den Fragenpool. Im Fragenpool kann er den Bereich Administration öffnen. Weitere Informationen zu dieser Rolle finden Sie hier.
  • Autor: Der Autor hat Zugriff auf den Autorenbereich. Damit ist er berechtigt, Kurse und alle weiteren Lernressourcen zu erstellen. In der Suchmaske findet der Autor alle Kurse und Lernressourcen wie Tests, Filme und Portfoliovorlagen, welche für Autoren zugänglich sind. 
  • Systemadministrator: Der Systemadministrator hat Zugriff auf alle Kurse, alle weiteren Lernressourcen, den Fragepool, die Benutzerverwaltung und die Administration. Er kann alle Rechte vergeben und entziehen und kann Kurse definitiv löschen. 
  • Lernressourcenverwalter: Der Lernressourcenverwalter hat Zugriff auf den Autorenbereich. Er sieht alle Kurse, kann jedoch nur diese mit Zugriff BA kopieren und exportieren, analog zum Autor. 
    Im Profil kann eine Institution angegeben werden. Der Lernressourcenverwalter hat Besitzerrechte an all jenen Kursen, wo der Kursbesitzer dieselbe Institution wie der Lernressourcenverwalter vorweist.

Essential ideas of OpenOLAT are various roles and rights that can be assigned to users. Each user can take on one of four main roles:

  • Guest: Guests, who are not registered, will have only limited access to OpenOLAT. They can see learning content that is open to the public; however, they cannot participate in any learning activities such as contributing to a forum discussion. The login page provides a link to that guest access.
  • Registered OpenOLAT user: Each user has a distinct user name; this name cannot be altered after registration. Users may benefit from open learning content and participate in all learning activities. In addition there is storage space as well as a homepage at each user's disposal that can be configured individually. A registered user can furthermore create his own groups.
  • Author: An author can create or import learning content for his course participants. Additionally authors can manage participants within groups before archiving or deleting them after that course has ended. Registered users can apply for author rights at their appropriate support services.
  • System administrator: A system administrator assigns rights, manages users, and deletes obsolete learning content. Get in contact with your system administrator via support services.

Besides these four main roles there are others that are seldom used such as the group manager, the user manager, the  question bank manager and the learning resource manager. These roles are part of those responsibilities a system administrator bears.

The role basically dictates the rights a user has in OpenOLAT. It is also possible to assign additional rights to users. You can for instance allow a registered OpenOLAT user to supervise groups and to evaluate group participants. You can even add any author as owner (co-author) to your course which means that this new owner has the right to edit your course as
  • Question bank manager: The question bank manager has access to the question bank. In there he is able to open the administration section. Further information about this role can be found here.
  • Author: The author has access to the authoring. Thus he is authorized to create courses and all other learning resources. In the search form authors can find all courses and learning resources as tests, films and portfolio templates which are accessible for authors.
  • System administrator: The system administrator has access to all courses, all learning resources, the question bank, the user management and the administration. He can give and revoke rights and delete courses permanently. 
  • Learning resource manager: The learning resource manager has access to the authoring. He can see all courses, but can only copy and export the courses with OA access, analogue to the author. 
    In the profile an institution can be added. The learning resource manager has owner rights for all courses, where the course owner has the same institution filled in in the profile as the learning resource manager. 

The access to certain sections like the authoring, the question bank or the coaching tool can be defined system wide independent of the role. This setting can be done by the administrator in the administration → Customizing → Sites.

Course rights

Users can be added to a course either directly as a member or via a group. 

If a user is added to a course it can be defined which member rights the user should get in this course.  

  • Owner: The user has all rights in the course. He can edit a course, manage members and delete the course. So the owner is like the course administrator.
  • Coach: The course coach has access to the assessment tool, as well as to the test and survey statistic. But a course coach cannot edit or delete a course. In the assessment tool a course coach can see the course participants, but not the group participants.
  • Participant: A participant can open the course and edit everything where he got access right. A participant hasn't any further rights.

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Group rights

In a group it is distinguished between coach and participant. 

The group coach has almost the same rights as the course coach. In courses, where his group is assigned to, he has access right to the assessment tool as well as to the test and survey statistic. In the assessment tool he can only see the participants of his group. 

In the user management of a course and then Rights further rights can be given to coaches or participants of assigned groups. 

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Course rights as well as group rights are independent of the role which a user got system wide in the user management. A system user without an assigned role can be course owner, course coach or group coach.