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In addtion to the course editor and the course tools there are other features and settings at your disposal. For the course, the drop-down menu "Course" lists all of the functions following below.

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Table of Contents


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primaryChange description

Über die Tabs Via the tabs "Info", "MetadatenMetadata", "DurchführungExecution" und and "Freigabe" können Sie Informationen die in der Kursinfo sichtbar werden einrichten.


Hier definieren Sie weitere Informationen zum Kurs bzw. Lernressource. Diese Infos sind für Interessierte auch ohne Kurszugang unter (Kurs)info sichtbar. Hierzu zählen beispielsweise: Titel, relevante, Beschreibung, Bescheinigung, Titelbild und Teaser-Film. Unter dem angegebenen Titel erscheint die Lernressource in der alphabetischen Kursliste und bei Anfragen über die Suchmaske. Weitere Infos finden Sie hier.


Hier können Sie weitere Dinge, die unter „Infos“ erscheinen eingeben. Besonders relevant ist der Eintrag der Lizenz des Kurses.


Hier können Sie sofern vom Administrator aktiviert das „Lektionen- und Absenzmanagement“ einschalten.


Im Tab "Freigabe"  definieren Sie wie und für wen ein Kurs oder eine Lernressource freigegeben wird. Weitere Informationen zur Einrichtung der passenden Zugangskonfiguration finden Sie hier.

Change course info

Here you can modify the learning resource's reference, title, its description, the execution period, work expenditure, objectives, requirements, certification as well as a cover image and a teaser movie. This will be the title of the learning resource appearing in the course list or in queries via the search mask.

The execution period can be set with individual start and end dates, or you can choose a pre-defined semester from the drop down menu. Execution periods of learning resources are also visible in the table display. If you uploaded a teaser movie for the learning resource, it will be displayed in the description section of the info page. If no cover image was uploaded, "no preview is available" will be shown in the list and catalog view. Detailed information on included meta data can be found on page Set up info page.

The course info will be visible as soon as a learning resource or a course has been published for users (OAU, OAUG, members only). This holds true even if the course content itself is not accessible yet. The course info can thus be used as preliminary announcement for bookings, for example.

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primaryAccess configuration
Anchor_zugriff_zugriffAccess configurationHere

Share" you can set up information that is visible in the course info.


Here you define further information on the course or learning resource. This information is also visible to interested parties without course access under (Course)info. This includes, for example: Title, relevant description, certificate, cover image and teaser movie. The learning resource appears under the title in the alphabetical course list and for queries via the search mask. Further information can be found here.


Here you can enter other things that appear under "Info". Especially relevant is the entry of the license of the course.


Here you can activate the "Lecture and Absence Management" if activated by the administrator.


In this tab you define how and for whom a course or a learning resource is released

and in which stage of publication the learning resource is. For more information on how to set

. Further information on setting up the appropriate access configuration

, click here. Anchor_pruefmodus_pruefmodus
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primaryAssessment mode
Assessment mode

The assessment mode allows you to create exam setting where tests and assessment are carried out in safe mode during a fixed time span, during which only access to previously defined course elements in the respective course is allowed. All other OpenOLAT functions such as courses, groups, notes are masked and thus not accessible. Students are only allowed to log out during such an assessment. Detailed information on the assessment mode and how to configure exam settings can be found in the "eAssessment" chapter, section "Assessment mode".

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can be found here.

Catalogue entries

As soon as a learning resource has been activated it can be inserted in


the catalog with the help of the info page. Just select "Course" --> "Catalogue entries". Afterward you choose the category to which your learning resource should be related to by using "Add to catalog". Learning resources can be inserted more than once at different spots in your catalog, just repeat the before mentioned step. All selected categories will be displayed under "Catalogue entries", where you can delete them as well.


To define the layout of a course, choose a suitable layout template under "Layout". The default template is "Standard". Depending on the settings managed by the OpenOLAT administrator, additional system templates are available. Furthermore, course owners may choose from css layouts which are stored in the storage folder. This allows you to individually design text font and colours, titles, links, the menu or toolbox, and to add a suitable logo.

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Hier schalten Sie die Toolbar sowie bestimmte Tools der Toolbar (Kalender, Suche, Chat, Glossar) ein oder aus


Here you can switch the toolbar and certain tools of the toolbar (calendar, search, chat, glossary) on or off.

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primaryEvidence of achievement
Evidence of Achievement



diesem Tab können Sie Leistunsnachweise aktivieren und ein Zertifikat automatisiert erzeugen lassen. Wenn Sie die Option "Leistungsnachweise verwenden" aktivieren, erscheint im Kurs im Toolbar Menü "Mein Kurs" die Option "Leistungsnachweis" und die Kursteilnehmer sehen einen Überblick über die bewertbaren Kursbausteine mit ihrem jeweiligen aktuellen Bewertungsstatus. Wurde auch die Option "PDF Zertifikat erzeuen" aktiviert, erscheint hier auch das erhaltene Zertifikat, sobald alle Bedingunen für einen bestandenen Kurs erfüllt sind. Welche Bedingungen das genau sind, wird im Kurseditor auf dem obersten Kursbaustein eingestellt. Sie können die Zertifikaterstellung auch im "Bewertungswerkzeug" aktivieren.An evidence of achievement is the confirmation of an efficiency control and can include taken tests or submitted and assessed tasks. If you want OpenOLAT to create such evidences of achievement please activate this option here, or you can enter the assessment tool of the course and navigate to the menu item "Evidence of achievement". Course participants can retrieve their evidences of achievement in their personal menu, section "Evidence of achievement", starting with the beginning of the course

this tab you can activate performance records and have a certificate generated automatically. If you activate the option "Use certificates of achievement", the option "Certificate of achievement" appears in the toolbar menu "My course" and the course participants see an overview of the assessable course elements with their current assessment status. If the option "Generate PDF certificate" was also activated, the received certificate will also appear here as soon as all conditions for a passed course have been fulfilled. Which conditions these are exactly is set in the course editor on the top course element. You can also activate certificate creation in the "Assessment tool".

If you deactivate this feature your participants will no longer see their evidences of achievement. However, they are not lost; those evidences will only no longer be on display.

Evidences already existing will then no longer be visible. As soon as you offer this option anew your participants can dispose of their evidences along with new data. If you choose to delete a course that contains evidences of achievement your users will still be able to see their own evidences.

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Generate PDF certificate

Ein PDF Zertifikat kann als Bestätigung für den Besuch eines Kurses bzw. der Erreichung von kursbezogenen Aktivitäten verwendet werden. Ein Zertifikat kann auch ausgestellt werden ohne die Verwendung eines Leistungsnachweises. Sie wählen aus ob das Zertifikat manuell vom Betreuer ausgestellt wird, oder automatisch nach Bestehen des Kurses. Die Auswahl "manuelle" gestattet Ihnen die Verwendung von Zertifikaten in Kursen ohne bewertbare Kurselemente. Ob und wann ein Kursteilnehmer den Kurs bestanden hat hängt davon ab, welche Bedingungen im Kursknoten im Tab "Punkte" vorgegeben wurden. Wenn das Zertifikat manuell ausgestellt werden soll kann der Betreuer dies im Bewertungswerkzeug in der Leistungsübersicht der einzelnen Benutzer vornehmen. 

You can additionally determine here if a printable certificate, stating the successful completion of the course, is to be issued to course participants. This

A PDF certificate can be used to confirm attendance of a course or achievement of course-related activities. A certificate can also be issued without the use of the evidence of achievement.

The certificate can either be issued

You can choose whether the certificate is issued manually by the coach or automatically after passing the course

, or manually by the tutor. This selection allows for the use of

. The selection "manual" allows you to use certificates in courses without


assessable course elements.

If or

Whether and when a

user passes the tests depends on whether he or she can meet the requirements previously set

course participant has passed the course depends on the conditions specified in the course




in the tab "Score".

Coaches can issue

If the certificate is to be issued manually, the coach can do this in the assessment tool

by navigating to

in the


performance overview of

a user

the individual users.

Users automatically receive an email notification as soon as a certificate has been


automatically issued.

By default, certificates for a course are issued once only. If for any reason a certificate needs to be re-issued on a regular basis, e.g. for language certification, re-certification can be allowed. Select a given number of days, weeks, months or years for the period of time required before a new certificate can be issued.

To control the validity of a certificate the attribute certificateVerificationUrl needs to be added to the template. It allows to generate the certificate again later on, thanks to a QR code. It can then be compared with the already available version. If both versions are consistent, the certificate can be validated. However, the QR code for validation is only possible if you use an HTML form.

Usually, a systemwide PDF template, specified beforehand by an administrator, should be available. If however, you wish to utilize your own individual template, you can upload one in the Certificate template section. A PDF template though is no ordinary PDF file, but has to be either a PDF form created with e.g. Acrobat Pro or LibreOffice, or a HTML form.

titleA brief instruction on how to create a PDF form with LibreOffice:
  • Select the toolbars Form Design and Controls in the View toolbar
  • In the Form Design toolbar, enable Design mode in order to insert text boxes and label fields 
  • After double clicking a text box, enter in the "Name" field the required variable name from OpenOLAT (see below), such as fullName, and format the box. The vertical alignment might need some patience, though
  • Select File  → Export as PDF, deselect PDF/A-1a and check the Create PDF Form instead, with the FDF format

You can download an example template in .odt file format here.

The form fields then must contain specific variables, which will be replaced by the system upon certificate creation with the respective values. All attributes can be used as variables. PDF templates use variable names without a $ prefix, HTML forms use a $ prefix. In order to be able to format date-values there is the"dateFormatter"-object. It offers methods to format the "*Raw" formats. To just format a raw format there is the "formatDate()" function. To add a given period of time there is the formatDateRelative(Date baseLineDate, days, months, years) which adds the period given in days/months/years to the baseLineDate.

titleHere a list of the most important variables:

User: fullName, firstName, lastName, birthDay, institutionalName, orgUnit, studySubject

Course: title, externalReference, authors, from (date), fromLong (date), to (date), toLong (date), location, expenditureOfWork, mainLanguage

Performance data: score, status

Certificate data: dateFirstCertification, dateFirstCertificationLong, dateCertification, dateCertificationLong, dateCertificationRaw, dateFirstCertificationRaw, dateNextRecertification, dateNextRecertificationLong, dateNextRecertificationRaw, certificateVerificationUrl

Fields from the course info: $!description, $!objectives, $!requirements, $!credits

If you would like to have such a certificate template, feel free to contact us via in order to receive a cost estimate for a template according to your requirements.

Allow re-certification: This enables the issuing of a new certificate after a specified period.




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(Infos noch aktualisieren Bereich Reminders bis life cycle entfernen oder verschieben.)


The course reminder function allows you to create rule sets in order to trigger automated e-mail notifications once all conditions are met. Frequency and the default sending time are determined system wide by your system administrator. Reminders may be send on demand though, depending on the fulfillment of the complete rule set. Detailed information on the course reminder function can be found in the „Course Operation" chapter, section „Course Reminder“.

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primaryResource folder

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Copy (Course)Copy

Learning resources can be copied; therefore it is possible e.g. to use an old course structure for your next course. When copying a course its structure, folder content, its HTML pages and group names (but not the members) will be adopted. User data such as forum entries, group members, etc. not. As owner of a learning resource you can determine (section "Access control") if your learning resource can be copied by other OpenOLAT authors as well.

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Export Content

Export your learning resource as ZIP file. Tests, questionnaires, CP and SCORM learning content can be imported into other LMS supporting the same standard. Courses, Wikis and glossaries can be imported into other OpenOLAT installations. As owner of a learning resource you can determine in the section "Access control" if content may be exported.  

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primaryDelete (Course)

Life cycle: finish/delete

Learning resource

A learning resource can only be deleted (by the owner only), but not deactivated. And this only if it is not used within a course at that moment. When deleting embedded learning resources (e.g. in a test) you will get a message indicating the relevant course. First you have to delete the course element "Test" in that course to be able to delete that test in learning resources in the authoring. The data will be deleted definitely and cannot be recovered. Thus a confirmation is necessary before deleting. 


This is different in a course. It's distinguished between finish and delete. The life cycle of the course can be found in the course settings under "Life cycle: finish/delete". 

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If a course is finished, it is read only. All user data are kept and all course users still have access to the course. The course cannot be found in the tab "My courses" anymore but in the tab "Finished" next to it. In the authoring the finished course is shown with a new icon and it is striken.

If a course needs to be reopened, open life cycle of the course again and click on "Reopen". 

But if a course is deleted, all user data are removed. Course users and coaches do not have access anymore. Only the course owner still has access and the course can be found in the authoring in the tab "Deleted". There the course can be restored, but without any user data, these are deleted definitely. Delete a course definitely is only possible by the administrator. 

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When deleting a course its user data (e.g. test results) will be archived as Excel file in your personal folder and subsequently deleted.

It is possible to inform other course owners via e-mail about the finishing or deleting of a course. This can either be optionally selected in the Finish/Delete dialog or can be set system-wide in the administration.

A course can also be automatically finished or deleted. The corresponding settings need to be done by the administrator in administration.

Resource folder

Here you can activate and configure a course-specific glossary and a resource folder.

Including Resource Folder

Here you can connect a resource folder (learning resource) to a course and thus access the files stored in the resource folder. Here you can either connect to your already created resource folders or create a new resource folder in the appearing menu. The files of the resource folder then appear in the storage folder of the course in the automatically created subfolder "_sharedfolder".

By default in the course all files of the resource folder are read only and the edit of the files is neither in the storage folder nor in the course editor when embedding into a single page possible. If edit should be possible in the course, this option need to be deselected in the course settings at "Read only".

For more information or the step-by-step instructions on integrating a resource folder, click here.


You can only add one resource folder to a course. We strongly recommend to first define a general strategy: Which files should be stored in an overall resource folder, and which files are preferably stored in a storage folder within a course, respectively.