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There is a detailed view to each type of learning resource referred to in "Various Types of Learning Resources", the so-called info page. Learning resources are listed there along with their metadata (data describing that resource). You will get to the info page of a course by clicking on the "Info page" icon in the course list or by selecting the "Course info" icon in the course toolbar in the course runtime.

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Meta data / Information on the course

On top of the info page you can find the description of the course, as well as possibly an image or short movie.

The next section is displayed in either one or two segments, depending on the available information. If available, this section provides you among other with information on the course objectives, requirements or obtainable points.

The drop-down box "Technical information" contains OpenOLAT specific information on the listing and the use of the learning resource, e.g. the list of authors, creation and edit dates or the associated courses.

By means of an external link your course participants can get to your course directly after logging in

The "Overview" segment provides you with information on the execution period of the course, i.e. the period in which the course is conducted, the estimated work expenditure and the course language. You can rate and comment the course. The catalog listing is added, too.

With the corresponding access permissions you can either start or book the course directly beneath the course description using the "Start/Book Course" button.

"My data" lists your course specific data, i.e. your passed status (if applicable), your last access to the course, and the courses with which you are registered to the course.

Tools & Settings

The Toolbar grants you access to various tools and setting configurations.The number and type of available options depend on the one hand on your access permission, and on the other hand the type of learning resource you are dealing with

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Each learning resource has a toolbar that provides access to various tools and settings. Which of the following actions is possible depends on your access authorization and on the learning resource type. You can access the toolbar from both the learning resource


and the information page.

Examples of a course and a test toolbar:

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The drop-down menu "Tools"


gives you


access to


, for example

  • the members management,


  • the assessment tool,


For the course, the drop-down menu "Course" lists grants access to the course functions description, access configuration, catalog entries, layout, options, evidence of achievement, copy, export, close and delete. For other types of learning resources, this drop-down menu has the respective name of the type. Please consult the corresponding chapters for more information.


Change description

Here you can modify the learning resource's reference, title, its description, the execution period, work expenditure, objectives, requirements, points as well as a cover picture and a movie. This will be the title your learning resource will then appear with in the course list or in queries via the search mask.

The execution period can be set with individual start and end dates, or you can choose a pre-defined semester from the drop down menu. Execution periods of learning resources are also visible in the table display. If you uploaded a movie for the learning resource, it will be displayed in the description section of the info page. If no cover picture was uploaded, a still fo the movie will be used for the list and catalog view.


Access configuration

Here you can determine general settings of your learning resource as well as its assignment of user rights, e.g. if exporting your learning resource should be allowed or not.


A learning resource newly created is only accessible for its owner. There are five categories of OpenOLAT users you can grant access rights:

  1. Only owners of that learning resource: All owners (co-authors) hold the same rights as the author, i.e. they can edit, copy, delete that learning resource as well as assign these rights to other OpenOLAT users.
  2. Owners and other OpenOLAT authors: You enable other authors to have a look at your course before publication. Authors cannot edit or delete your learning resource, nor appoint new owners. It is only possible to copy or export your resource if an owner has granted that option.

    You can further determine what other OpenOLAT users can do with your course. "Copying possible" means that your course can be copied. The option "Referencing possible" is not relevant for courses; in other learning resources (e.g. the glossary) it means that other course authors could implement those resources in their own courses. "Export possible" says that your course can be downloaded.
  3. All registered OpenOLAT users: OpenOLAT users will be able to find your learning resource via the search mask or in the course list. This setting is mandatory if you want your course to be open for participants.
  4. Registered OpenOLAT users and guests: Even via the guest access you can search for learning resources. Guests will hold limited access to your course, i.e. they will not be able to enroll in groups, nor contribute to forums, nor perform a task, etc.
  5. Members only (owners, coaches, participants): If you chose this option, only participants may open the learning resource. The learning resource is invisible to all non-participants. Participants must be added by the owner and cannot enrol themselves any longer. Administrators identify learning resources with this special set of rights by the lock icon.

These settings in OpenOLAT courses allow you further to determine the use of additional features (course chat, glossary, course calendar, resource folder, etc.). For more information please go to the section "Using Additional Course Features".


Depending on the user group selected above, the view expands to show the booking methods for that user group, in order to configure the access control to the specific learning resource. If no booking method is selected, the previously selected user group has unrestricted access to the learning resource.

Three different booking methods are available:

  • Access code: An access code is manually set by the owner of the learning resource, who then passes the code on to authorized users. In order to open the course, this code must be entered when opening the course for the first time.
  • Freely available: A learning resource marked as freely available can be used without any restrictions. Using this booking method adds users as participants to the resource, but will not add them to a group, thus working like the enrolment course element.
  • PayPal and Credit card (only available if unlocked by an administrator): The price for admission to the resource is specified here. The resource is subsequently booked by paying with either PayPal or credit card.

You can add a validity period to each booking method, in order to control resource access in addition to the use of visibility and access rules. You can edit booking methods at any time after the initial setup.


Catalogue entries

As soon as a learning resource has been activated it can be inserted in the catalog. Just select the category your learning resource should be related to by using the "Add to catalog" icon. Learning resources can be inserted more than once at different spots in your catalog, just repeat the beforementioned step. All categories selected will be displayed under "Catalog entry", were you can delete them as well.



Here you define how your course should look like. You can choose between altoghether 5 layout templates, including the default system layout. Additionally, a custom layout may be defined, using individual fonts and colours for text, header, links, menus and boxes. Additionally, you can add a logo.


For OpenOLAT courses, settings allow you further to determine the use of additional features (course chat, glossary, course calendar, resource folder, etc.). For more information please go to the section "Using Additional Course Features".

Show Calendar

When creating a new course an active course calendar is default. How to use that calendar is explained in section "Course Calendar". If you do not want to provide a course calendar you can deactivate that feature here.

Use Course Chat

When creating a new course an active course chat is default. Possible scenarios in a course and further details on chat rooms are explained in the section "Course Chat". If you do not want to use a course chat you can deactivate it here.

You can view chat logs for different time periods with up to one month. In the top half of the window, select the desired time period for the protocol.

If enabled, course participants can chose to be displayed either as anonymous or as themselves.

Select / Selected Glossary

A glossary is there to explain your course participants certain scientific terms. If you want to use such a glossary in your course select a glossary of your choice in learning resources. First you have to create that glossary in the authoring section before defining necessary terms. A glossary can be used in several courses. For further information please go to "Glossary".

Select / Selected Resource Folder

Resource folders are suitable for using the same files in several courses at once. First you create such a resource folder in the authoring section. Select then the resource folder you want to use in your course. The files stored there can be found in the storage folder of your course when selecting the sub-folder "_sharedfolder." Only one resource folder per course is allowed.


Evidence of Achievement

An evidence of achievement is the confirmation of an efficiency control and represents taken tests or assessed tasks. If you want OpenOLAT to create such evidences of achievement please activate this option here. Course participants can retrieve their evidences of achievement in their personal menu, section "Evidence of achievement", starting with the beginning of the course.

If you deactivate this feature your participants will no longer see their evidences of achievement. However, they are not lost; those evidences will only no longer be on display.


  • Statistics, etc.

For more information, see the relevant sections of a specific learning resource.

Via the drop-down menu with the name of the respective learning resource (e.g. course, test (QTI 2.1...) you have access to functions such as,

  • Change course info,
  • Access configuration,
  • Catalog entries,
  • Options,
  • Copy,
  • Delete, etc.

Further information can be found in the corresponding chapters and under "Course settings".