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context help: meta data



Metadata additionally describe a file, e.g. its title, author or publisher. They serve as a means to clarify a document's purpose and are particularly suitable for file names that would otherwise be too long or for document titles containing special characters.

Metadata are optional. However, several meta data cannot be modified: name of person who has uploaded a certain document, size of document, file type, and time of document upload.

Metadata are indexed by the full-text search. Therefore you can search for metadata by means of keywords when trying to find relevant documents.

Locked: Here you can decide if you want to lock this file. Other users will then no longer be able to overwrite, delete or move it. This option is not available for folders.



Using course tools - storage folder

Using Course Tools

The editor tool "Storage folder" in a course serves to store used files, e.g. HTML pages or documents from other folders.


Folder in the personal menu 

Every OpenOLAT user has a folder icon in the personal menu. In this folder you can find 2 subfolders, the folders private and public.


Every user can upload every supported file here. This folder can be used as temporary storage and to get access to files from different servers. Here OpenOLAT works linke a cloud. 

Additionally that data, which is downloaded in the data archiving is saved here as well. 


Files which should be available for other OpenOLAT users can be stored in this folder. The public folder is visible in the user's visiting card. In the personal tools in Other users you can search for the user who uploaded a file for you. This simplifies the data exchange between OpenOLAT users. 

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General Information about folders

Folders can be used to store documents, to make files available for downloads or to provide an exchange platform for various users. If you have read and write access, which have to be assigned to users in courses and groups by a coach first, you are generally allowed to upload files, create, copy, move or delete them in




File names of files you wish to upload to OpenOLAT should contain only the following:

a-z, A-Z, 0-9, as well as "-", ".", "_" or space

Additionally you can zip or unzip files. All these actions can be performed with single files and folders or with several ones at once.


All course elements of the type "Folder" used in your course can be accessed via the storage folder in the sub-folder "_courseelementdata;" you can even edit them there.

A resource folder of a certain course can be viewed in the storage folder via the sub-folder "_sharedfolder;" however, it is not possible to edit it there.


Working with course elements - folder

Working With Course Elements

In folders courseware is stored. In general only course authors are allowed to upload files; course participants can only read files stored in folders. Subscribe to a folder to be notified in the case of new documents. Modifications are sent to you by e-mail or can be found in your "Subscriptions".





want to


upload many files at once there are two options at your disposal.


On one side you can zip your files on your computer,




the zip-file and unzip it in the OpenOLAT folder



Personal menu - personal folder

Personal Menu

In your personal folder OpenOLAT provides you with storage space. Here you can store presentations you want to use from another computer or cache a research paper, etc.

This personal folder contains two areas, the "Private" and the "Public" one. Only you will have access to your private area. In the subfolder "Public" you can store files you want to share with other OpenOLAT users. By means of the link "Other users" you can search for other OpenOLAT users and have access to those users' "Public" folder via the menu item "Folder."

The personal folder is WebDAV compatible, i.e. folders in OpenOLAT act as a regular network drive. Therefore it is very easy to copy, move or delete files. For more information please go to " Using WebDAV".

In case the memory limit (Quota) is exceeded due to large files in your personal folder you can contact your support team to allocate more space.
Course elements - folder


In general all course participants have the permission to download files from that folder. All course authors additionally may upload files. These preset rights can be adapted according to your needs in the tab "Access" of the respective course element.


. On the other side several files can be transferred and organized by WebDAV. All folders are WebDAV compatible. This means OpenOLAT is available as a normal net-device, with which you can easily copy, move and delete files. Further information can be found in the chapter "Using WebDAV". 

In order for the WebDAV access to work, it needs to be activated by your OpenOLAT administrator first.


For each course element "Folder" you can dispose of ca. 100 MB storage space.


If you want to use more than one folder, e.g. one for each course event, it is recommendable to introduce the course element "Structure" before subordinating your folders to that structure. All restrictions regarding visibility and access then have to be configured in the course element "Structure" only.



Your OpenOLAT support is responsible for the increase of the quota. Please contact the corresponding contact person.

Other types of folders

In OpenOLAT exist several different versions of folders. Beside the two folders in the personal menu in OpenOLAT exist the following folder versions: