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Folder in the personal menu 

Every OpenOLAT user has a folder icon in the personal menu. In this folder you can find 2 subfolders, the folders private and public.


Every user can upload every supported file here. This folder can be used as temporary storage and to get access to files from different servers. Here OpenOLAT works linke a cloud. 

Additionally that data, which is downloaded in the data archiving is saved here as well. 


Files which should be available for other OpenOLAT users can be stored in this folder. The public folder is visible in the user's visiting card. In the personal tools in Other users you can search for the user who uploaded a file for you. This simplifies the data exchange between OpenOLAT users. 

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General Information about folders

Folders can be used to store documents, to make files available for downloads or to provide an exchange platform for various users. If you have read and write access, which have to be assigned to users in courses and groups by a coach first, you are generally allowed to upload files, create, copy, move or delete them in folders.


File names of files you wish to upload to OpenOLAT should contain only the following:

a-z, A-Z, 0-9, as well as "-", ".", "_" or space

Additionally you can zip or unzip files. All these actions can be performed with single files and folders or with several ones at once.


If you want to upload many files at once there are two options at your disposal.


On one side you can zip your files on your computer,


upload the zip-file and unzip it in the OpenOLAT folder.


On the other side several files can


be transferred and organized by WebDAV. All folders are WebDAV compatible. This means OpenOLAT is available as a normal net-device, with which you can easily copy, move and delete files. Further information can be found in the chapter "Using WebDAV". 

In order for the WebDAV access to work, it needs to be activated by


your OpenOLAT administrator first.


For each course element "Folder" you can dispose of ca. 100 MB storage space.


In case the memory limit (Quota) is exceeded due to large files in your personal folder you can contact your support team to allocate more space.
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Meta Data

Meta data is data about data, containing information about attributes of other data. Metadata additionally describe a file, e.g. its title, author or publisher. They serve as a means to clarify a document's purpose and are particularly suitable for file names that would otherwise be too long or for document titles containing special characters.


Metadata are indexed by the full-text search. Therefore you can search for metadata by means of keywords when trying to find relevant documents.


Locked: Here you can decide if you want to lock this file. Other users will then no longer be able to overwrite, delete or move it. This option is not available for folders.

Using the external link, you can link directly to a specific file from outside of OpenOLAT.

Your OpenOLAT support is responsible for the increase of the quota. Please contact the corresponding contact person.

Other types of folders

In OpenOLAT exist several different versions of folders. Beside the two folders in the personal menu in OpenOLAT exist the following folder versions: