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Panel
titleAppointments: create & edit

Menu "Create occasion"

Expand
titleHow to configure an enrollment or scheduling:

Title: Enter the name of the appointment here, e.g. "Reconciliation closing meeting", "Kick-off meeting" etc.. The entry is required (mandatory field).

Description: Explain the appointment selection in more detail.

Type: Decide if it is a date determination for a common date or an enrollment for one or more dates from a selection, e.g. lab dates.

Configuration: Decide whether the participants are allowed to select only one or several appointments and whether the names of the participants are visible for other participants. In the case of "Enrollment", you can also define whether the coach must confirm the appointment.

Organizer: Define here who will be displayed as the organizer of the event.

Location: Enter the location of the event here.

Max. Participants: You can limit the number of members for an appointment (only for "Enrollment").

Type of appointment: Sie können Termine basierend auf der Dauer, basierend auf einem Start- und Enddatum oder wiederkehrend nach bestimmten Wochentagen anlegen. Die Auswahl erleichtert Ihnen die Erstellung von weiteren Terminen.

Wird "Dauer" gewählt, werden beim Hinzufügen von weiteren Terminen die Termine am gleichen Tag vorkonfiguriert und die Uhrzeiten entsprechend der Dauer angepasst.

Wird Start/Ende gewählt bleiben die gewählten Uhrzeiten erhalten und man braucht bei neuen Einträgen nur das Datum anzupassen.

Appoointments: Hier werden die konkreten Wahltermine eingetragen. Durch Klick auf das „+ Zeichen“ werden neue Termine hinzugefügt. Durch Klick auf das „- Zeichen“ werden Termine wieder gelöscht.

Online meeting: Die Optionen sind: Nein, kein Online-Termin oder man wählt direkt das gewünschte Tool BigBlueButton oder Teams aus, sofern vom Administrator die Virtuellen Klassenzimmer aktiviert wurden.

Wird BigBlueButton oder Teams aktiviert, kann für die gewählten Termine jeweils ein BigBlueButton bzw. Teams Raum hinzugefügt und weiter konfiguriert werden. Beim Ort wird in diesem Fall automatisch "online" angezeigt.

Type of appointment : You can enter the appointments with start and end dates or with a specified time span.

Dates: The specific election dates are entered here. By clicking You can create appointments based on duration, based on a start and end date, or recurring by specific days of the week. The selection makes it easier for you to create additional appointments.

If "Duration" is selected, when adding further appointments, the appointments will be preconfigured on the same day and the clock times will be adjusted according to the duration.

If Start/End is selected, the selected times are retained and you only need to adjust the date for new entries.

Appointments: The concrete election dates are entered here. Click on the "+ sign" to add new dates will be added. By clicking on the "- sign", appointments dates are deleted again.

If "Duration" is selected, the appointments on the same day are preconfigured when adding further appointments and the times are adjusted according to the duration.

Recurring appointments on certain days can also be set up.

Recurring appointments: If appointments are to occur regularly on certain days of the week, this can be configured here by specifying the first and last appointments and the desired days of the week.

BigBlueButton: If this option Online meeting: The options are: No, no online appointment or one directly selects the desired tool BigBlueButton or Teams, provided that Virtual Classrooms have been activated by the administrator.

If BigBlueButton or Teams is activated, a BigBlueButton or Teams room can be added and further configured for the selected appointments and further configured here. In this case, "online" is automatically displayed for the location. This is especially interesting for synchronous, virtual meetings.

A created "ocassionoccasion" can later be edited, duplicated or deleted by clicking on the cogwheel. The number of participants for the event can also be restricted to certain groups. An export of the participants for an event is also possible.

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The specific dates of already created schedules can be viewed in more detail via the "View appointments" link and edited by the course owner or coach. Here you can add, delete, rebook participants, adjust the description, change appointments or confirm appointments. 

Participants can use the "Select appointments" link to see and select the appointments they want.Wurde ein Termin bestätigt, ist das ebenfalls sichtbar If an appointment has been confirmed, this is also visible.