In addition to the course editor there are a number of other tools that can be started in the tool box "Course tools" in your course on your top right.
In order to assess the course elements "Task", "Assessment", "Checklist", "LTI" or "Portfolio task" and to assess tests and SCORM modules manually you can dispose of the assessment tool.
Subscribe to the notification service to be informed on new test results or new generated certificates in your drop box.
You can assess according to users, groups or according to your course's structure. In the group assessment you can have either all assessable course elements on display or only those to be assessed by yourself. By clicking on "Display" only those elements will appear that are accessible for your group members.
When assessing tasks you should first download those results that your course participants have put in the drop box. Then fill in the assessment form. How to assess a task (e.g. passed/failed or using a score) can be defined in the configuration of the course element "Task." Assessment options cannot be modified within the assessment tool.
If there are a lot of files in your drop box it is advisable to download all of those files at once by means of the "Download all drop boxes" button. The downloaded folder additionally contains all assigned tasks.
To assess the course element "Assessment" just fill in the assessment form.
Tests embedded in courses will be assessed automatically but you can have a look at different attempts in the assessment tool as well as scores achieved. You can also modify the number of attempts manually or add a personal comment. Attempts that are not handed in / not released, are distinguishable from other attempts and may be pulled in.
By means of the bulk assessment you can assess several users at once. Just follow the instructions to learn how to use such a bulk assessment. Please consult the context sensitive help of the bulk assessment wizard for further information. You can also start bulk assessments of the course elements task and assessment from the group or course structure view.
On this page you get an overview of the course tools of the "Administration". Not only courses, but all learning resources have the area "Administration" with further submenus.
Some course administration tools are presented on separate pages.
The editor tool "Storage folder" in a course serves to store used files, e.g. HTML pages or documents from other folders.
You can upload files, create, copy, move or delete them in your storage folder. Additionally you can zip or unzip files. All these actions can be performed with single files and folders or with several ones at once.
All course elements of the type "Folder" used in your course can be accessed via the storage folder in the sub-folder "_courseelementdata;" you can even edit them there.
A resource folder of a certain course can be viewed in the storage folder via the sub-folder "_sharedfolder;" however, it is not possible to edit it there.
Would you like to know who the members of your course are, who has access via groups and what rights those members have? The member management provides an overview of all users and groups within a course, and allows you to manage and administer them.
When opening the member management, you get a list of all members of your course, through either course or group membership. The table provides you with information on different user characteristics, such as roles, group memberships and visiting frequencies. Several tabs offer filtered views of the different member roles. Under each tab, you can view the respective members, manage existing and add new.
The menu item Groups shows all groups linked to the course, as well as information on occupancy. Clicking the link "Edit" enables you to modify the group just as you would in the main navigation tab "Groups". You can create new groups on the fly, or link already existing groups to the course. How to create and configure groups and how to administer group members has been described in the section "My Groups".
The menu item Bookings shows all bookings for this course, ordered by status.
Do you want certain users to have the right to use course tools but you do not want to provide them with owner rights? The menu item Rights allows you to grant specific course rights to members of linked groups, such as the right to use the course editor or the assessment tool. The rights management differentiates between group coaches and participants.
Course rights are always tied to a specific course. For further information, please consult the context-sensitive help.
Allocating course rights is suitable if you do not want to appoint an OpenOlat user as course owner (co-author) but nevertheless want him to hold certain rights (e.g. permission to use the group management, the course editor or the assessment tool).
All course owners as well as members of a group with granted group management rights have access to the members management.
Coaches have the permission to use the assessment tool and may modify the groups they are coaching. It is not necessary to create a right group for that purpose. However, tutors can only assess members of groups they have been assigned to.
In the course view, open the course tool members management. As course author, you are allowed to download Excel files with information on group and course members. In order to do this, navigate to the desired menu item and open the table download by clicking the icon "Table export". In the members view, a row of buttons provide you with several functions for collective actions such as sending emails to all selected members.
By means of data archiving you can either upload files connected to your course in your personal folder or download as ZIP file. All archived data uploaded to your personal folder will be stored in the section "Private," sub-folder "Archive" by using course titles. You can archive results of tests, self-tests or questionnaires, drop boxes containing task course elements, and log files.
Those archived files of tests, etc. will be stored in Excel format. You will dispose of information on when a certain user has taken your test, how this user has replied to your questions and what score this user has achieved. Archived self-tests and questionnaires will comprise anonymized user data.
Course results will also be stored in Excel format. In addition to results of tests, assessments and tasks also log files will be archived. For further information please go to "Record of Course Activities".
When archiving tasks and solutions all attempts loaded into the drop box will be zipped. Downloads can be divided into the respective user groups. Contributions in forums or file dialogs will be archived in the .rtf format. Attached files as well as the content of folders will be added. Wiki pages will be zipped along with all uploaded files.
When deleting a course all course data (but not the course elements!) will be stored in your personal folder automatically.
All course owners have access to the data archiving tool as well as members of groups with rights to the data archiving tool.
A number of tools are available in the "Administration" area of your course. You can organize course participants and course-related groups in the members management. Groups can also be bundled in learning areas. The course structure and the course tools are set up in the course editor. Furthermore, you have access to the storage folder of a course. During the course itself the assessment tool is relevant. Course-related reminders and lectures can also be organized. The assessment mode is suitable for online exams. Certain statistical data can also be retrieved and data archived. And of course courses and learning resources can be copied, exported or deleted.
Here is an overview of the individual menus:
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The editor tool "Storage folder" in a course serves the storage of files used in the course, e.g. all used HTML pages or documents from folders. A storage folder is course specific. It the central place for the storage of course related files. However, the content of the storage folder cannot be viewed directly by learners, but can be accessed indirectly, e.g. via the course elements "single page" or "folder". A storage folder is always course-specific.
In the storage folder files can be uploaded, deleted, moved, searched for, zipped, un-zipped or created. By default, HTML documents can be created in OpenOlat. If additional document editors are activated in the administration, further file formats can be created. For example, if Only Office is used, Word, Excel or PowerPoint files can also be created.
When uploading a file the file size limit as well as the folder space limit has to be taken into consideration. Also those limits apply when uploading files via WebDAV
In the storage folder subfolders can be used to create a systematical structure of course related files. In addition OpenOlat automatically creates the folders „_courseelementdata“ and „_sharedfolder", respectively, when a course contains at least one course element "Folder" or a course is linked with a resource folder.
In the subfolder "_courseelementdata" you can find all course elements "folder" of this course. The corresponding folders appear here automatically after they have been created in the course editor and can be edited here as well.
Via the subfolder „_sharedfolder“ you can view the linked resource folder of the course, but you can not edit it by default. Editing can be enabled in the course options by deactivating the option "read only" for the selected resource folder.
Single web specific pages (e.g. html, pdf) which are stored in the storage folder can be made visible in the course with the course element "Single page".
Additionally the checkbox "Allow links in the entire storage folder" can be selected. Thus it becomes possible to link html-files, which can be found in the storage folder, directly. This is helpful to show linked charts of a html-page or other linked files.
As soon as the checkbox is activated, the path for other files of the storage folder is visible. Thus it becomes possible, to call up files, which are determined in the storage folder but aren't published in the course itself.
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In the menu "Assessment tool," not to be confused with the course element "Assessment," the entire assessment of a course is carried out. Here you have access to all course elements that can be assessed and you can make assessments with points awarded, passed/failed and give individual feedback.
The menu Assessment Tool is therefore relevant during the course or at the end.
All owners of courses have access to the assessment tool as well as members of a corresponding right group and, last but not least,
all coaches. Owners may assess all course participants, tutors only those they have been assigned to.
Other than theassessment toolwhich offers a wealth of information on test results of individual users, the test and survey statistics tools enable you to evaluate tests as a whole. This includes e.g. information on the average completion time, item difficultiy of individual questions, number of participants and how many participants passed the test. Single questions are analysed just as detailed. Typical item analysis parameters facilitate the evaluation of a test with regard to difficulty or suitability.
You can download both the graphical analysis as well as the raw data in the tool. The test and survey statistics tools use the same raw data as available in the archive tool.
course elements which should be assessed, first need to configured either in the tab "Assessment" or "Test configuration". Only if the assessment is turned on an assessment in the assessment tool becomes possible. To pass a course, the tab "Score" in the course element needs to be filled in.
Further information about the assessment tool you can found here.
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This course function provides you
with statistics regarding access to your OpenOlat course. All course owners have access to those statistics. You will receive data in the form of tables as well as in the form of charts. Table data can be downloaded as Excel files (e.g. for further processing)
to your computer.
Relevant for your total of course accesses are user clicks on a single course element; however, clicks on this element's content will not be counted. If a user selects the Wiki from course navigation
and clicks it three times, three clicks will be counted; no click will be counted though when clicking on a link within that Wiki.
Statistics can be created per hour, per day, per weekday
or per week
Furthermore you can choose a certain period of time per day and per week during which any course access should be displayed in your statistics.
When selecting a course element in your table its corresponding chart will be displayed. If you select the number of clicks in the row "Total" your chart will show all accesses sorted by course element.
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The test statistics allow you to perform general course-related, anonymous statistical evaluations of your tests. All tests included in the course are displayed. The key figures for a test as well as further analyses of the time taken to complete a test, average points per question and the percentage of correct answers per question are displayed. In addition, key figures such as the number of participants who completed the question, average score, time taken to complete the question, etc. are displayed and visualized for each question.
You can evaluate a test with regard to e.g. difficulty and suitability by means of characteristic values for test evaluation and item analysis.
Access to the test statistics is not only available to the course owners but also to all coaches of the course.
The questionnaire statistics allow you to make a general course-related, anonymous statistical evaluation of your questionnaires/surveys. For each survey there is an overview, tables, diagrams and access to the individual questionnaires.
The overview includes key figures such as the number of completed questionnaires, submission period and processing time. The tab "Tables" contains evaluations for individual questions. In the tab "Diagrams" the results are visualised in the form of bar charts and the corresponding statistical data such as median, variance and standard deviation are displayed. In the tab "Individual questionnaires" you have access to each individual questionnaire. All accesses are anonymous.
Besides course owners all coaches have access to questionnaire statistics.
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Learning areas are used to easily assign groups to different elements within a course.
By using the button "Create learning area" you can create a new learning area before allocating single groups to this learning area. If a learning area already exists you can use this one to allocate linked groups. All you have to do is editing the learning area, and then selecting the designated groups in the tab "Group assignment". If no groups have been created yet, the text appears: No learning group was found. Please create a learning group in the members management first.
Learning areas can be selected in the course editor, for example in the course element "Enrolment." This way all groups of a learning area will be offered for enrolment. Furthermore learning areas are available in the tabs "Visibility" or "Access" in conventional courses if the option "group-dependent" has been activated.
The advantage over explicitly listing all relevant groups in the tabs "Access" and "Visibility" is a greater flexibility and easier handling in the course editor. If new group rules are defined in a course it has to be republished. If instead a learning area rule has been defined, the participation of a group can be defined in the learning area administration. In that case you do not have to republish your course.
|Learning areas are suitable for using the same course element within a course in several groups or if there are a lot of groups to choose from along with only one single registration element. Learning areas spare you the selection of each single group.|
You select learning areas in the course editor by means of the course element "Enrolment." All groups within a learning area will then be offered when registering. Additionally you can choose from learning areas in the tabs "Visibility" or "Access" if the option "Depending on groups" is activated.
Here you can create a new course-specific database that can store certain course-specific information.
Here you will find an overview of all the people who have booked your course.
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Learning resources are copied in order to be able to reuse an old course structure for a new semester, for example. When copying a course, the structure, folder contents, HTML pages and group names (without group members) are copied. User data such as forum entries, group members, etc. are not copied. As the owner of a learning resource, you can determine (under "Access configuration") whether your learning resource can also be copied by other OpenOlat authors.
This way you get a completely reset course without user-specific data remains.
As owner of a learning resource you can also determine in the administration menu under "Settings" → "Share" whether your learning resource may be copied by all other OpenOlat authors of the system.
|Erstellen Sie am besten eine Kurskopie, wenn Sie einen Kurs wiederholt durchführen möchten, anstatt nur die Personen aus der Mitgliederliste zu entfernen. Auf diese Weise entfallen auch alle Einträge im Bewertungswerkzeug und man erhält einen komplett bereinigten Kurs.|
A course copy can also usefully be created as a backup after the course has been completed and before the course begins.
Traditional courses and courses created before OpenOlat version 15 can be converted into a learning path course via this link.
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Export your learning resources as a ZIP file. You can import tests, questionnaires, CP and SCORM learning content into other LMSs that support the same standard. Courses, wikis and glossaries can be imported into other OpenOlat installations.
As the owner of a learning resource, you can also determine in the administration menu under "Settings" → "Shared to other authors" whether your learning resource may be exported, copied or referenced by all other OpenOlat authors in the system.
Allowing a course copy for other authors is useful for course templates, for example.
You can delete them using the menu item in the "Administration" area. When deleting integrated learning resources (e.g. a test) you will receive a message with the display of the corresponding course. You must therefore first delete the course element "Test" in the course so that you can delete the test in the authoring area. The data is definitely deleted and cannot be restored. Therefore a confirmation is necessary before deleting.
However, if the course is deleted, all user data will be removed. Course participants and authors no longer have access. Only the course owner has access and finds the course in the authoring area under the tab "Deleted". There the course can be restored, but without user data, these are permanently deleted.
|The final deletion of a course is only possible by the administrator.|
When you delete a course, user data (e.g. test results) is first archived as an Excel file in your personal folder and then deleted.
It is possible to inform other course owners via e-mail about the completion or deletion of a course. This can either be optionally selected in the Finish/Delete dialog or set in the administration system-wide.
A course can also be closed or deleted automatically. The administrator makes the appropriate settings under Administration.