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The course element "Assessment" is suitable to assess achievements not handed in electronically. You can evaluate manually e.g. presentations by course participants with passed or failed, with a score or with an individual comment. The course element "Assessment" serves to preconfigure the assessment of such achievements. Individual assessments can be inserted by using the assessment tool of your course.

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Note
Attention: As soon as an assessment has taken place, you will not be able to change that configuration anymore.

In the field "Information for all users" and "Information for tutors" you provide general information on how to assess achievements.

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titleScore granted

When checking this box you can manually or automatically award points for every user to be assessed. If you do not check this box no score will be allocated.

Minimum score: Please enter the minimum score a course participant can achieve. You cannot do this if you have not checked the box Score granted:

Maximum score: Please enter the maximum score a course participant can achieve. You cannot do this if you have not checked the box Score granted:

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titleDisplay passed / failed

If you check this box a Passed or Failed will be displayed. If you do not check it nothing will be displayed.

Type of display : By means of «Automatic (using cut value)» or «Manually by tutor» you have the possibility to decide if Passed or Failed is allocated either automatically based on a cut value or if the tutor should allocate it manually. You cannot do this if you have not checked the box Display passed/failed: .

Passed cut value: Please enter the minimum number of points necessary to get a Passed . Below this cut value participants get a Failed . You cannot do this if you have selected «Manually by tutor» in the field Type of display :, or chose not to select the option Score granted.

You can select both assessment methods together. Chose «Automatic (using cut value)» in the Display passed / failed option. Users will get their "Passed" status along with their score.

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Here you get an overview of the course elements that can be used for knowledge testing. For some course elements there are separate pages or chapters here in the manual.


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OpenOlat provides various course elements for knowledge testing. The central course elements for this are the two course elements for OpenOlat tests and the two course elements for submission tasks. But also the other elements such as portfolio task, assessments with and without evaluation grid (rubric) or the checklists offer a lot of potential for certain scenarios.

Most course elements in the assessment category can also be given points if required. With the allocation of points, further features such as the addition of points or the passing/failing of a course based on the assessments of different course elements can be added. A course element structure is used for this.

The OpenOlat questionnaire or the course element Survey can also be found in the assessment category.


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Course Element: Assessment

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The course element "Assessment" is suitable for evaluating services which are not explicitly submitted electronically, e.g. presence presentations or online websites.

On separate pages you will learn how to set up, perform and configure an assessment. 


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Course

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Element: Task

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Coaches can use the Task course element to organize actions and submission tasks. Learners upload their submissions to the OpenOlat course and receive feedback or assessment from the teacher. Revisions can also be requested. Sample solutions can also be provided using this course element.

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The central configuration of the course element takes place in the first step in the tab "Workflow". Here you determine which of the following

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options you want to

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use:

  • Is it a mandatory or optional exercise? Mandatory tasks have to be completed and will be collected after the set deadline and handed over to the coach for evaluation. In the case of optional tasks, the user can decide for himself if he wants to work on them. Furthermore, optional tasks are not collected after the deadline.
  • Task Assignment: assign tasks to course participants or groups.

  • Submission:

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  • Learners should have the opportunity to submit tasks. This is where course participants create their solutions or upload them in a PDF file format.

  • Review and Correction: this is where course participants will find their tasks corrected as well as requests for revisions.

  • Revision Period: course participants upload their revised documents in this element. You as a coach can place multiple revision requests until the task is considered completed and the revision process closed.

  • Sample solution: provide course participants with sample solutions of their tasks. You can either create them directly in OpenOlat or upload files.

  • Assessment: create individual assessments for each course participant or for participants of a group as a whole.

How to create tasks step by step and further information on other configuration possibilities can be found in the chapter "Creating Tasks".

How course participants will see the course element "Task" will be explained in the chapter "Learning Activities in Courses," section "Task and Group Task".

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Course Element: Portfolio Task

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By means of the course element "Portfolio task" you can provide predefined portfolio templates to be filled by your course participants.

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Note
In order to assess submitted portfolio tasks from course participants with the assessment tool, they have to be registered in a group first. Otherwise you will not be able to find that participant within your assessment tool.

In order to assign course participants a portfolio task you have to first select or create a portfolio template in the tab "Learning content" to define your requirements regarding the solutions submitted later on. How to create a portfolio task as course author will be explained in the chapter "Creating Portfolio Tasks".

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The course participants can then pick up the portfolio task in their course, fill it in and, if desired, hand it in electronically, so that the designed portfolio folder can be evaluated by a coach or other persons defined by the portfolio user.

For the course element Portfolio task you need a "Portfolio 2.0 template", which you link to the course element. If you have not yet created a Portfolio Template learning resource, you can also create a new Portfolio Template or link to a previously created one directly in the course via "Select or create Portfolio Template".  Click here to find out exactly how to create a portfolio task.

If you have already added a portfolio template, it will appear

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under Selected Portfolio

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Template. Follow the link to get to the preview. You

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now have the

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option of selecting a different content with the "Change Portfolio Template" button.


Warning
In case a portfolio template has already been downloaded and edited it will no longer be possible to replace it.

If you haven't selected a portfolio template or if you want to replace the template selected just click on "Select or create portfolio template". Now you will be able to embed a template already existing or create a new one. (Alternatively you can create portfolio templates in the tab "Learning resources.")

Warning
In case a portfolio template has already been downloaded and edited it will no longer be possible to replace it.

Additionally you can determine a deadline for your portfolio task in the tab "Learning content", as well as provide a message for your users. The message is displayed on the element starting page.

You can define a specific date or set a deadline in relation to that task's collection date. If the deadline is over your task will be retracted automatically; it will no longer be possible to perform that task.

You can determine how long course participants are allowed to edit their portfolio tasks. Just define a Deadline for your portfolio task. If your Deadline is over the corresponding portfolio will be retracted and users will no longer be able to work with it. In order to determine a fixed deadline for all course participants just check the box Fix and indicate a date within the new date window. If you want to provide a deadline relative to the date your task has been collected you have to check the box Relative before indicating your required space of time.

Tip
By means of the assessment tool you will have the opportunity to change a deadline for a single user.

In the tab "Assessment" you can preconfigure the display of scores, status, as well as individual comments. Within the fields "Hint for all users" and "Hint for tutors" you can provide course participants and tutors with general information on how to make assessments.

In the tab "Evaluation" you can preconfigure the display of points, status passed/failed and individual comments. In the fields "Note for all users" and "Note for supervisors" you formulate general information for the evaluation to all course participants and coaches.

Further information on how learners can pick up and use a portfolio task can be found in the chapter "Portfolio task and assignment: Collecting and editing". How teachers can evaluate a portfolio task can be found in the chapter "Portfolio assignment: Grading".

How the portfolio component looks like from the students' point of view and how it can be solved can be found in the chapter "Learning activities in the course" under the item "Portfolio task".

General information on the subject of portfolios and e-portfolios can be found here.

Course Element: Group Task

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The course element Group task functions largely like the course element Task. Only the following differences have to be considered:

When creating the group task, one or more groups to which the task is assigned must be selected in the tab "Workflow". Only these groups can then view and edit the task. As long as no group has been assigned, the course element is not visible when the editor is closed.

When the editor is closed, the tab "All participants" does not show the individual persons directly, but the assigned groups are shown, which can then be selected and evaluated. Within the evaluation process it can be decided whether the evaluation is valid for the entire group or whether the evaluation is only valid for a certain group member.

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Course Element: Test

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The course element "Test"

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integrates tests into a course.

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A test in a course is used to assess achievements and includes various question types. Depending on the choice of question types, it is evaluated automatically or manually. OpenOlat uses the IMS-QTI 2.1 format for tests, which allows exchange with other test systems and learning management systems that also support this standard.

If you have not selected any test yet, there will be a message saying No file chosenunder the tab Test configuration. Click on "Choose, create or import file"

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 to add a test to the course element, or to create a new test, respectively. In case you have already selected a test the

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name of this learning resource will

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be displayed after Selected file.

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Note
Any test linked to a course can only be edited in your test-editor as long as there are no users launching and taking it. After that only typing errors can be corrected.

 

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Warning
Attention: In case participants are taking a test at that moment all their results will be lost since that test is not complete. All results achieved between replacing and publishing a test will be lost as well.

Information

The Information (HTML page) text will be displayed as "Disclaimer" on the element page above the start button.

Selected page: In order to add a file just click on Select page before selecting a file. If you have already chosen one you will be able to select another one by means of Replace page or to edit that file within the OLAT editor by means of Open page in editor .

As soon as you have selected a file the tab will extend by the field Security settings. .: If you enable the Allow links in the entire storage folder option, you can set links within this HTML page that refer to any files within the storage folder, e.g. <a href = "../media/course.css">.

Warning
This setting enables experienced participants to gain insight into the complete storage folder of the course.

Do not check this box if you plan to e.g. create different folders for guests and registered course participants in order to prevent some guest to see through files that are off the record.
By means of this setting you can only set links on files from the same folder (e.g. /page1.html) within this HTML page (e.g. /index.html) or on files in sub-folders that are hierarchically on the same level as the original file (e.g. /media/course.css). You will not be able to set any links that are not on the same hierarchical level (e.g. .../folder/pic1.jpg).

Layout parameters

A test will always be started along with a homepage in your course. You can edit the content of this page in the section "Information (HTML page)".

The presentation of results, etc. can be configured in the tab "Test configuration" as well. For more information please go to "Display Options and Configuration", section "On the course level".

Information on how to see test results can be found in "Archiving Results of Tests and Questionnaires".

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Click on the name to open a preview of the test. Click on "Replace file" if you would like to exchange the learning resource with another one. Further information can be found in the chapter "Creating Tests".

The two main tabs for test configuration are "Test configuration" and "Options".

The settings under "Options" are initially being copied from the options of the learning resource. However, the options can be adjusted if needed. To do so, open the tab "Options" and click on "Adjust configuration". You may now set a time limit, limit the number of attempts, allow guests to do the test, choose from various display options, etc. If the option "Show question title" is not selected while menu navigation is allowed, the navigation will only show "anonymised" titles, not the real titles.

Furthermore, you can set up an information text (HTML page) which will be visible at the test start page as "Information", above the "Start" button. To add a file go to the tab "Options" and click on "Select page" or "Create page and open in editor". You can replace the file later if needed.

Once you have selected a file, the security setting field is added to the display and you can allow links to files in the storage folder. This is useful, for example, if you want to link to other HTML files or graphics. However, this setting also means that experienced course participants can view the entire folder of the course.

Note

Any test linked to a course can only be edited in your test-editor as long as there are no users launching and taking it. After that only typing errors can be corrected.

Warning
Attention: In case participants are taking a test at that moment all their results will be lost since that test is not complete. All results achieved between replacing and publishing a test will be lost as well.

The test results of the participants will be personalised.


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Course Element: Self-test

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Like the "Test", the course element "Self-test"

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uses the learning resource Test and is configured and set up similarly. The main difference is that there is no option "passed/failed" and the tab "Highscore" is omitted.

In contrast to the course element "Test" self-tests are suitable to get practice; results of self-tests will be saved anonymously. Self-tests can be taken as often as needed. The course element "Self-test" contains learning resources of the type "Test."

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If you have not generated a test before please follow the instructions in the chapter "Four Steps to Your Test or Self-test".

For more information on tests, refer to the chapter "Creating Tests

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".

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The chapter "Tests at course level" is particularly relevant here.

Course Element: Form

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Using the course element "

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Info
If you want to replace a test already embedded just click on "Replace file" in the tab "Configuration self-test" and select a new one. In case there are already test results of course participants you can download them next.
Warning
Attention: In case participants are taking a self-test at that moment all their results will be lost since that test is not complete. All results achieved between replacing and publishing a test will be lost as well.

A self-test is always started along with a homepage in your course. You can design its content individually in the section "Information (HTML page)".

The presentation of results, etc. can be configured in the tab "Self-test configuration" as well. For more information please go to "Display Options and Configuration", section "On the course level."

Information on how to see test results can be found in "Archiving Results of Tests and Questionnaires".

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Form" you can add the learning resource form to a course. The form works similar to the course element "Survey" and can also be filled out only once. However, with the form it is visible which participant has filled in what in the form. Thus, in contrast to the survey (at least in the standard setting), filling in the form is not anonymous. For the completion of the course element, a last deadline can be defined in the tab "Form". A course reminder can also be linked in addition. In contrast to the survey module, participants automatically receive a confirmation e-mail with the date and time of submission as well as their completed form as a PDF attachment when they submit the completed form.

Coaches can see in the overview table in the course run which participants have already completed the form and which have not. Forms that have already been submitted can be reopened by the coach for further processing by the participant, or they can be completely reset. By clicking on the participant, the completed form can be viewed. The form data of all participants are available as Excel export.

The use of this course element makes sense e.g. if the learners have to fill in certain forms obligatorily, e.g. before starting a laboratory internship or as confirmation for the independent performance of a service.

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Course Element:

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Survey

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With the course element "Survey" you can add an online questionnaire to your course. This can be used to carry out different types of online surveys. You can, for example, determine the expectations of the participants at the beginning of the course or evaluate the course offerings at the end of the course. By default, the results are stored anonymously. A questionnaire

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must first be

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created mit der Lernressource "Formular" in the author area. If you have not yet created a questionnaire, follow the instructions in

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By means of the course element "Questionnaire" you embed a questionnaire in your course. Click on "Select, create or import questionnaire" in the tab "Questionnaire configuration" to assign that course element to a questionnaire.

Info
If you want to replace a questionnaire already embedded just click on "Replace file" in the tab "Questionnaire configuration" and select a new one. In case there are already questionnaire results of course participants you can download them next.
Warning
Attention: In case participants are taking a questionnaire at that moment all their results will be lost since that questionnaire is not complete. All results achieved between replacing and publishing a questionnaire will be lost as well.

A questionnaire will always be started along with a homepage in your course. You can design its content individually in the section "Information (HTML page)."

The presentation of results, etc. can be configurated in the tab "Questionnaire configuration" as well. For more information please go to "Display Options and Configuration", section "On course level."

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chapter "4 steps to your questionnaire".

Further information on the subject of questionnaires and surveys can be found in the chapter "Creating questionnaires" and the corresponding subchapters.

Note

A formular linked in a course can only be edited completely in the formular editor as long as the page has not been opened. After that only typing errors can be corrected.

Warning

Note: If participants are currently running the questionnaire but have not yet completed it, their results will be lost.

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Course Element: Checklist

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The course

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element allows you to embed and evaluate checklists

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in the course structure

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A checklist contains

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check elements with completed and uncompleted tasks or checks.

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By means of the course element "Checklist" you can add different kinds of checklists to your course. For each course element, create a checklist with as many checkboxes as needed. Create individual check boxes in the tab "Check boxes" via the button "Add checkbox". You can add files for download to a checkbox.

You can set a due date after which the checklist will be locked for student editing in the "Configuration" tab. As an assessable course element you can specify here whether the participants get points for filling out the checklist, and what should be included in the results display.

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In this tab, you can determine whether a deadline should be effective for the checklist and if and how course participants are assessed. These settings have an impact on the assessment which is at your disposal in the assessment tool. Attention: Once an assessment has taken place, you should not change the configuration anymore.

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titleConfiguration settings

Deadline: Select here whether the checklist must be completed by a certain date. You can lock the list for participants after the expiry of the deadline.

Score granted: If you assign points to the individual checkboxes in the „Checkboxes“ tab, you can manually or automatically award points to users for marked check boxes. If you do not check this box no score will be allocated.

Minimum score: Please enter the minimum score a course participant can achieve. You cannot do this if you have not checked the box Score granted.

Maximum score: Please enter the maximum score a course participant can achieve. You cannot do this if you have not checked the box Score granted.

Display passed / failed: If you check this box a Passed or Failed will be displayed. If you do not check it nothing will be displayed.

Type of display: By means of «Automatic (using cut value)», «Automatic (using number of checks)» or «Manually by tutor» you have the possibility to decide if Passed or Failed is allocated either automatically based on a cut value or if the tutor should allocate it manually. You cannot do this if you have not checked the box Display passed/failed.

Passed cut value: Please enter the minimum number of points necessary to get a Passed . Below this cut value participants get a Failed. You cannot do this if you have selected «Manually by tutor» or «Automatic (using number of checks)» in the field Type of display.

Number of checks needed to pass: Please enter the minimum number of checked boxes necessary to get a Passed. You cannot do this if you have selected «Manually by tutor» or «Automatic (using cut value)» in the field Type of display.

Individual comment: When checking this box you have the possibility to make an individual comment regarding your assessment.

Notice for all users: Please enter a text to be displayed to all participants whenever they click on this course element.

Notice for tutors: Please enter a text to be displayed to the tutors of the course when assessing participants.

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Create and edit checkboxes for your checklist. The table displays the already existing/created boxes for this course element. Click the button „Add checkbox“ in order to create a new checkbox. A form opens in a pop-up.

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Title: Enter a meaningful short title for the new checkbox.

Access: Define who can actually mark the box as selected. Participant and coach allows for both to check the box. Once Coach only is selected, participants will see the box but won‘t be able to select it.

Label: You can select from 5 different types of checkboxes: Done, Processed, Presented, Verified and Attendant. Choose the one most appropriate for your purpose.

Score: Legen Sie fest ob Punkte für markierte Checkboxen vergeben werden und wie viele.

The description is shown in the checklist to the right of the checkbox along with the title, the score (if configured) and the uploaded file, if applicable.

If necessary, you can add a file for the participants to download.

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After you have created the checklist, you will see the two tabs "My Checklist" and "Manage checklists" on the element page. Course participants without coach rights can not see the administration tab.

The checklist management offers an overview of all checklists of participants coached by you, and provides printable overviews. Filter the table by group if you are coaching multiple groups. Edit the checkboxes and assess your participants directly, without leaving the course. For access to the assessment tool, click on the "Edit" link in the table, to the right of the respective users' name. Configuration of the checklist and the individual checkboxes are conducted in the course editor.

Warning
Checkboxes should not be modified in any way before the due date.

Altogether there are four options to edit user checklists and process their assessment at your disposal.

  1. For one, use the "Edit" link in the table, from where you have direct access to the assessment tool. A user-specific checklist opens, allowing you to de/select single checkboxes. Select the "Assessment" tab in order to directly access the assessment form. You can also access the assessment form via the assessment tool.
  2. By clicking the "Edit per checkbox" button, a new table with a list of all participants filtered by checkbox opens. Select the appropriate checkbox by using the checkbox filter dropdown list. This can reduce the error rate significantly, especially for large checklists with many checkboxes.

     

    Tip
    Filter the table beforehand by group. You can then sort by either first or last name, to facilitate matching your participants list with the checklist.
  3. The "Edit" button opens the table overview in edit mode, which allows you to edit all checkboxes across all participants.
  4. And finally, checkboxes of participants can also be edited in the assessment tool.

You can also download PDFs for offline use. The "PDF overview" button opens a PDF file with the checklists current state across all your supervised participants. The PDF includes a signature column.

Clicking the "PDF marked checkboxes" creates a PDF containing a table per checkbox with all those participants that already checked the box.

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Clicking "Multiple checklists" opens the checklist wizard, which enables you to create multiple similar checklists simultaneously. They will be added as child nodes to a structure course element. The checklist group is inserted at the bottom of the course. You can arrange the group or individual checklists afterwards via drag & drop into their correct order.

Create a template for the new checklists on which all to-be-created checklists are based on in the first, and configure them in the second step. All lists, checkboxes and configuration settings can be edited separately in the course editor after creation.

The second step lets you determine how many checklists should be created based on the template defined in the first step. Specify a title, which will then make up the individual checklist titles together with a sequential number. You can adapt the titles in the next step.

For more information on the the checklist configuration, please refer to the Checklist: configuration . If you configured the checklists to have a deadline, you can define the date in the third step.

The third step of the wizard allows you to customize the individual checklist titles according to your requirements. Define the individual due dates here, if you enabled the deadline in the previous step. Just leave the date input field blank, if you do not wish to configure a deadline. The deadline configuration will be disabled for checklists without due dates.

Define the title and description of the parent structure course element in the fourth and last step. Both short title and title are displayed as usual in the course.

Determine whether assessment information from the checklist sub-elements should be displayed in the course element "Structure", and how the assessment should be conducted. For more information on the course element "Structure" and the assessment information of other course elements, please refer to the chapter Knowledge Transfer- Structural element: Score.

The checklist can be used as an informational tool that helps users to complete smaller tasks or to keep information secure, for example, by maintaining attendance or to-do lists. It is the only module that the user or course participant can complete as a self-assessment.

You can also add several checklists at once. This procedure is useful if you need several identical checklists. Several (maximum of 12) modules with the same check elements are created and bundled with a structure module. A title is automatically created for each module, but changes are possible. Each module can then be given a specific submission date.

In this way, several checklists with identical check criteria but for different groups, for different objects to be checked, for different event dates or for checking the same object at different times (development) can be created relatively quickly.

Further information can be found here.


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Highscore

The highscore can be added for all assessable course element as well as for structure elements. 

The highscore makes a playful comparison between test participants possible and can be seen as motivational factor. The prerequisite for using the "Highscore" tab is that points are awarded for the selected block (e.g. test, task, evaluation).

First "Show Highscore" needs to be enabled. Optional a starting date can be added. Upon this date the highscore will be shown. Otherwise the highscore is shown directly after finishing the test. Afterword it can be defined, if the user data is shown anonymized or with pre and last name. In the next part it can be chosen, which elements of the highscore should be shown. There is the choice between congratulation title, podium, histogram and top result listing. For the listing it can be defined additionally, if all users or only a certain number should be shown. At least one of the above options need to be selected.


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