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OpenOLAT Roles

User type

OpenOLAT works with a roles and rights management. First two user types are differentiated. These are:

  • Anonymous guest: Guests have - without registration - limited access to OpenOLAT. They can only have a look at learning content enabled for guests, but cannot take part in learning activities. The link to the guest access can be found on the login page. Further information about guest can be found here. 
  • System user: Every user has a distinct user name, which cannot be changed after the registration anymore. Users can use enabled learning content and can take part in learning activities. Additionally every users has an individual configurable landing page and storage available. Further more he can create groups. 


System users can get one ore more roles additionally. 

  • User management: The user manager has access to the user management. He is able to create, edit, and delete users. Der Benutzerverwalter hat Zugriff auf die Benutzerverwaltung. Er kann Benutzer erstellen, bearbeiten und löschen. Further more he can give the roles author, group, question bank or learning resource manager. 
  • Group management: The group manager has access to the group section and in there access to the tab group management. Further information to the group management can be found here.

  • Poolverwalter: Der Poolverwalter hat Zugriff auf den Fragenpool. Im Fragenpool kann er den Bereich Administration öffnen. Weitere Informationen zu dieser Rolle finden Sie hier.
  • Autor: Der Autor hat Zugriff auf den Autorenbereich. Damit ist er berechtigt, Kurse und alle weiteren Lernressourcen zu erstellen. In der Suchmaske findet der Autor alle Kurse und Lernressourcen wie Tests, Filme und Portfoliovorlagen, welche für Autoren zugänglich sind. 
  • Systemadministrator: Der Systemadministrator hat Zugriff auf alle Kurse, alle weiteren Lernressourcen, den Fragepool, die Benutzerverwaltung und die Administration. Er kann alle Rechte vergeben und entziehen und kann Kurse definitiv löschen. 
  • Lernressourcenverwalter: Der Lernressourcenverwalter hat Zugriff auf den Autorenbereich. Er sieht alle Kurse, kann jedoch nur diese mit Zugriff BA kopieren und exportieren, analog zum Autor. 
    Im Profil kann eine Institution angegeben werden. Der Lernressourcenverwalter hat Besitzerrechte an all jenen Kursen, wo der Kursbesitzer dieselbe Institution wie der Lernressourcenverwalter vorweist.

Essential ideas of OpenOLAT are various roles and rights that can be assigned to users. Each user can take on one of four main roles:

  • Guest: Guests, who are not registered, will have only limited access to OpenOLAT. They can see learning content that is open to the public; however, they cannot participate in any learning activities such as contributing to a forum discussion. The login page provides a link to that guest access.
  • Registered OpenOLAT user: Each user has a distinct user name; this name cannot be altered after registration. Users may benefit from open learning content and participate in all learning activities. In addition there is storage space as well as a homepage at each user's disposal that can be configured individually. A registered user can furthermore create his own groups.
  • Author: An author can create or import learning content for his course participants. Additionally authors can manage participants within groups before archiving or deleting them after that course has ended. Registered users can apply for author rights at their appropriate support services.
  • System administrator: A system administrator assigns rights, manages users, and deletes obsolete learning content. Get in contact with your system administrator via support services.

Besides these four main roles there are others that are seldom used such as the group manager, the user manager, the  question bank manager and the learning resource manager. These roles are part of those responsibilities a system administrator bears.

The role basically dictates the rights a user has in OpenOLAT. It is also possible to assign additional rights to users. You can for instance allow a registered OpenOLAT user to supervise groups and to evaluate group participants. You can even add any author as owner (co-author) to your course which means that this new owner has the right to edit your course as well.

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