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Folders can be used to store documents, to make files available for downloads or to provide an exchange platform for various users. If you have read and write access, which have to be assigned to users in courses and groups by a coach first, you are generally allowed to upload files, create, copy, move or delete them in folders. Additionally you can zip or unzip files. All these actions can be performed with single files and folders or with several ones at once.

If you want to upload many files at once there are two options at your disposal. First you can zip your files on your computer, then upload those ZIP files before unzipping them in the OpenOLAT folder. ZIP files can also be used to download several files at once. Just create a ZIP file in the OpenOLAT folder before uploading it to your computer.

The second option is the access via the OpenOLAT network drive. The personal folder is WebDAV compatible, i.e. folders in OpenOLAT act as a regular network drive. Therefore it is very easy to copy, move or delete files. For further information please go to the chapter "Supported Technologies," section "WebDAV". In order for the WebDAV access to work, it needs to be activated by an administrator first.

For each course element "Folder" you can dispose of ca. 100 MB storage space. If you should need more please contact your OpenOLAT support team.

In case the memory limit (Quota) is exceeded due to large files in your personal folder you can contact your support team to allocate more space.

Meta Data

Meta data is data about data, containing information about attributes of other data. Metadata additionally describe a file, e.g. its title, author or publisher. They serve as a means to clarify a document's purpose and are particularly suitable for file names that would otherwise be too long or for document titles containing special characters.

Each file can be provided with metadata. Metadata are optional, and based on the Dublin Core Simple Standard. For further information please go to: Dublin Simple Core. However, several meta data cannot be modified: name of person who has uploaded a certain document, size of document, file type, and time of document upload. Information on e.g. the original author, the title, the source or the language can be entered manually.

Metadata are indexed by the full-text search. Therefore you can search for metadata by means of keywords when trying to find relevant documents.


Locked: Here you can decide if you want to lock this file. Other users will then no longer be able to overwrite, delete or move it. This option is not available for folders.

Using the external link, you can link directly to a specific file from outside of OpenOLAT.

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