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Course Element: Assessment

The course element "Assessment" is suitable to assess achievements not handed in electronically. You can evaluate manually e.g. presentations by course participants with passed or failed, with a score or with an individual comment. The course element "Assessment" serves to preconfigure the assessment of such achievements. Individual assessments can be inserted by using the assessment tool of your course.

According to your assessment you decide how to manually assess course participants by pre-configuring the display of a score, of a status or a comment in the tab "Assessment." These settings have influence on the assessment form which is at your disposal in the assessment tool.

Attention: As soon as an assessment has taken place, you will not be able to change that configuration anymore.

In the field "Information for all users" and "Information for tutors" you provide general information on how to assess achievements.

Score granted

When checking this box you can manually or automatically award points for every user to be assessed. If you do not check this box no score will be allocated.

Minimum score: Please enter the minimum score a course participant can achieve. You cannot do this if you have not checked the box Score granted: .

Maximum score: Please enter the maximum score a course participant can achieve. You cannot do this if you have not checked the box Score granted: .

Display passed / failed

If you check this box a Passed or Failed will be displayed. If you do not check it nothing will be displayed.

Type of display : By means of «Automatic (using cut value)» or «Manually by tutor» you have the possibility to decide if Passed or Failed is allocated either automatically based on a cut value or if the tutor should allocate it manually. You cannot do this if you have not checked the box Display passed/failed: .

Passed cut value: Please enter the minimum number of points necessary to get a Passed . Below this cut value participants get a Failed . You cannot do this if you have selected «Manually by tutor» in the field Type of display :, or chose not to select the option Score granted.

You can select both assessment methods together. Chose «Automatic (using cut value)» in the Display passed / failed option. Users will get their "Passed" status along with their score.

Individual comment: When checking this box you have the possibility to make an individual comment regarding your assessment.

Course Elements: Task & Group Task

By means of the course elements „Task" and „Group Task“ you can provide exercises for individual participants and groups to be handed in electronically before being assessed by a tutor.

In the tab "Workflow" you determine which of the following six elements you want to utilize:

  • Task Assignment: assign tasks to course participants.

  • Submission: this is where course participants create their solutions or upload them in a PDF file format.

  • Review and Correction: this is where course participants will find their tasks corrected as well as requests for revisions.

  • Revision Period: course participants upload their revised documents in this element. You as a coach can place multiple revision requests until the task is considered completed and the revision process closed.

  • Sample solution: provide course participants with sample solutions of their tasks. You can either create them directly in OpenOlat or upload files.

  • Assessment: create individual assessments for each course participant.

How to create tasks step by step and further information on other configuration possibilities can be found in the chapter "Creating Tasks".

How course participants will see the course element "Task" will be explained in the chapter "Learning Activities in Courses," section "Task and Group Task".

Course Element: Portfolio Task

By means of the course element "Portfolio task" you can provide predefined portfolio templates to be filled by your course participants. Their tasks can then be submitted electronically and assessed by a tutor.

In order to assess course participants with the assessment tool, they have to be registered in a group first. Otherwise you will not be able to find that participant within your assessment tool.

By means of the tab "Learning content" you can create new portfolio templates or select a predefined one. How to create a portfolio task as course author will be explained in the chapter "Creating Portfolio Tasks".

Additionally you can determine a deadline for your portfolio task in the tab "Learning content." You can define a specific date or set a deadline in relation to that task's collection date. If the deadline is over your task will be retracted automatically; it will no longer be possible to perform that task.

By means of the assessment tool you will have the opportunity to change a deadline for a single user.

Optionally you can create a message to be displayed when clicking on the course element "Portfolio task" within your course.

In the tab "Assessment" you can preconfigure the display of scores, status, as well as individual comments. Within the fields "Hint for all users" and "Hint for tutors" you can provide course participants and tutors with general information on how to make assessments.

Information on how a portfolio element is seen and dealt with by course participants can be found in the chapter "Learning Activities in Courses," section "Portfolio task".

Course Element: Test

The course element "Test" is used to control achievements within a course. Course results will be archived in a personalized way. A test has to be imported or created first in the so-called IMS QTI format (version 1.2). If you have not generated a test before please follow the instructions in the chapter "Creating Tests and Questionnaires".

By means of the course element "Test" you include that test in your course. In this course element, data regarding course participants will be stored (number of attempts, scores, detailed assessments). Click on "Select, create or import file" in the tab "Test configuration" to assign this course element to a test or create a new one.

If you want to replace a test already embedded just click on "Replace file" in the tab "Test configuration" and select a new test. In case there are already test results of course participants you can download them next.
Attention: In case participants are taking a test at that moment all their results will be lost since that test is not complete. All results achieved between replacing and publishing a test will be lost as well.

A test will always be started along with a homepage in your course. You can edit the content of this page in the section "Information (HTML page)".

The presentation of results, etc. can be configured in the tab "Test configuration" as well. For more information please go to "Display Options and Configuration", section "On the course level."

Information on how to see test results can be found in "Archiving Results of Tests and Questionnaires".

Course Element: Self-test

The course element "Self-test" is also used to control achievements in a course. In contrast to the course element "Test" self-tests are suitable to get practice; results of self-tests will be saved anonymously. Self-tests can be taken as often as needed. The course element "Self-test" contains learning resources of the type "Test." Therefore it is up to you if you want to offer a test or a self-test. Your test has to be imported or created first in the so-called IMS QTI format (version 1.2). If you have not generated a test before please follow the instructions in the chapter "Creating Tests and Questionnaires".

By means of the course element "Self-test" you embed your test in a course. In this element data regarding course participants are stored anonymized (number of taken tests, scores, detailed assessments). Just click on "Select, create or import file" in the tab "Configuration self-test" to assign your course element to a test or create a new one.

If you want to replace a test already embedded just click on "Replace file" in the tab "Configuration self-test" and select a new one. In case there are already test results of course participants you can download them next.
Attention: In case participants are taking a self-test at that moment all their results will be lost since that test is not complete. All results achieved between replacing and publishing a test will be lost as well.

A self-test is always started along with a homepage in your course. You can design its content individually in the section "Information (HTML page)".

The presentation of results, etc. can be configured in the tab "Self-test configuration" as well. For more information please go to "Display Options and Configuration", section "On the course level."

Information on how to see test results can be found in "Archiving Results of Tests and Questionnaires".

Course Element: Questionnaire

By means of a questionnaire you can carry out online evaluations in your course, e.g. at the beginning to find out what your course participants expect. You can also process the results gained with statistic methods or evaluate your course at the end. Results will be stored anonymously. A questionnaire has to be imported or created first in IMS QTI format (version 1.2). If you have never generated a questionnaire before please follow the instructions in the chapter "Creating Tests and Questionnaires.

By means of the course element "Questionnaire" you embed a questionnaire in your course. Click on "Select, create or import questionnaire" in the tab "Questionnaire configuration" to assign that course element to a questionnaire.

If you want to replace a questionnaire already embedded just click on "Replace file" in the tab "Questionnaire configuration" and select a new one. In case there are already questionnaire results of course participants you can download them next.
Attention: In case participants are taking a questionnaire at that moment all their results will be lost since that questionnaire is not complete. All results achieved between replacing and publishing a questionnaire will be lost as well.

A questionnaire will always be started along with a homepage in your course. You can design its content individually in the section "Information (HTML page)."

The presentation of results, etc. can be configurated in the tab "Questionnaire configuration" as well. For more information please go to "Display Options and Configuration", section "On course level."

Information on how to download questionnaire results can be found in "Archiving Results of Tests and Questionnaires".

Course Element: Checklist

The course module enables you to embed checklists into the course structure, and subsequently assess them. The checklist as an informational tool assists users in e.g. carrying out smaller tasks, keeping an attendance list or maintaining a To-Do list.

Using the checklist, coaches are able to document a given task list or attendance requirements, or support procedures. A checklist contains items with completed and uncompleted tasks or checks.

By means of the course element "Checklist" you can add different kinds of checklists to your course. For each course element, create a checklist with as many checkboxes as needed. Create individual check boxes in the tab "Check boxes" via the button "Add checkbox". You can add files for download to a checkbox.

You can set a due date after which the checklist will be locked for student editing in the "Configuration" tab. As an assessable course element you can specify here whether the participants get points for filling out the checklist, and what should be included in the results display.

Configuration

In this tab, you can determine whether a deadline should be effective for the checklist and if and how course participants are assessed. These settings have an impact on the assessment which is at your disposal in the assessment tool. Attention: Once an assessment has taken place, you should not change the configuration anymore.

 Configuration settings

Deadline: Select here whether the checklist must be completed by a certain date. You can lock the list for participants after the expiry of the deadline.

Score granted: If you assign points to the individual checkboxes in the „Checkboxes“ tab, you can manually or automatically award points to users for marked check boxes. If you do not check this box no score will be allocated.

Minimum score: Please enter the minimum score a course participant can achieve. You cannot do this if you have not checked the box Score granted.

Maximum score: Please enter the maximum score a course participant can achieve. You cannot do this if you have not checked the box Score granted.

Display passed / failed: If you check this box a Passed or Failed will be displayed. If you do not check it nothing will be displayed.

Type of display: By means of «Automatic (using cut value)», «Automatic (using number of checks)» or «Manually by tutor» you have the possibility to decide if Passed or Failed is allocated either automatically based on a cut value or if the tutor should allocate it manually. You cannot do this if you have not checked the box Display passed/failed.

Passed cut value: Please enter the minimum number of points necessary to get a Passed . Below this cut value participants get a Failed. You cannot do this if you have selected «Manually by tutor» or «Automatic (using number of checks)» in the field Type of display.

Number of checks needed to pass: Please enter the minimum number of checked boxes necessary to get a Passed. You cannot do this if you have selected «Manually by tutor» or «Automatic (using cut value)» in the field Type of display.

Individual comment: When checking this box you have the possibility to make an individual comment regarding your assessment.

Notice for all users: Please enter a text to be displayed to all participants whenever they click on this course element.

Notice for tutors: Please enter a text to be displayed to the tutors of the course when assessing participants.

Checkboxes

Create and edit checkboxes for your checklist. The table displays the already existing/created boxes for this course element. Click the button „Add checkbox“ in order to create a new checkbox. A form opens in a pop-up.

 Checkbox settings

Title: Enter a meaningful short title for the new checkbox.

Access: Define who can actually mark the box as selected. Participant and coach allows for both to check the box. Once Coach only is selected, participants will see the box but won‘t be able to select it.

Label: You can select from 5 different types of checkboxes: Done, Processed, Presented, Verified and Attendant. Choose the one most appropriate for your purpose.

Score: Legen Sie fest ob Punkte für markierte Checkboxen vergeben werden und wie viele.

The description is shown in the checklist to the right of the checkbox along with the title, the score (if configured) and the uploaded file, if applicable.

If necessary, you can add a file for the participants to download.

Course operation

After you have created the checklist, you will see the two tabs "My Checklist" and "Manage checklists" on the element page. Course participants without coach rights can not see the administration tab.

The checklist management offers an overview of all checklists of participants coached by you, and provides printable overviews. Filter the table by group if you are coaching multiple groups. Edit the checkboxes and assess your participants directly, without leaving the course. For access to the assessment tool, click on the "Edit" link in the table, to the right of the respective users' name. Configuration of the checklist and the individual checkboxes are conducted in the course editor.

Checkboxes should not be modified in any way before the due date.

Altogether there are four options to edit user checklists and process their assessment at your disposal.

  1. For one, use the "Edit" link in the table, from where you have direct access to the assessment tool. A user-specific checklist opens, allowing you to de/select single checkboxes. Select the "Assessment" tab in order to directly access the assessment form. You can also access the assessment form via the assessment tool.
  2. By clicking the "Edit per checkbox" button, a new table with a list of all participants filtered by checkbox opens. Select the appropriate checkbox by using the checkbox filter dropdown list. This can reduce the error rate significantly, especially for large checklists with many checkboxes.

     

    Filter the table beforehand by group. You can then sort by either first or last name, to facilitate matching your participants list with the checklist.
  3. The "Edit" button opens the table overview in edit mode, which allows you to edit all checkboxes across all participants.
  4. And finally, checkboxes of participants can also be edited in the assessment tool.

You can also download PDFs for offline use. The "PDF overview" button opens a PDF file with the checklists current state across all your supervised participants. The PDF includes a signature column.

Clicking the "PDF marked checkboxes" creates a PDF containing a table per checkbox with all those participants that already checked the box.

Multiple checklists

Clicking "Multiple checklists" opens the checklist wizard, which enables you to create multiple similar checklists simultaneously. They will be added as child nodes to a structure course element. The checklist group is inserted at the bottom of the course. You can arrange the group or individual checklists afterwards via drag & drop into their correct order.

Create a template for the new checklists on which all to-be-created checklists are based on in the first, and configure them in the second step. All lists, checkboxes and configuration settings can be edited separately in the course editor after creation.

The second step lets you determine how many checklists should be created based on the template defined in the first step. Specify a title, which will then make up the individual checklist titles together with a sequential number. You can adapt the titles in the next step.

For more information on the the checklist configuration, please refer to the Checklist: configuration . If you configured the checklists to have a deadline, you can define the date in the third step.

The third step of the wizard allows you to customize the individual checklist titles according to your requirements. Define the individual due dates here, if you enabled the deadline in the previous step. Just leave the date input field blank, if you do not wish to configure a deadline. The deadline configuration will be disabled for checklists without due dates.

Define the title and description of the parent structure course element in the fourth and last step. Both short title and title are displayed as usual in the course.

Determine whether assessment information from the checklist sub-elements should be displayed in the course element "Structure", and how the assessment should be conducted. For more information on the course element "Structure" and the assessment information of other course elements, please refer to the chapter Knowledge Transfer- Structural element: Score.

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