context help: meta data


Each file can be provided with metadata. These data are based on the Dublin Core Simple Standard. For further information please go to: Dublin Simple Core.

Metadata additionally describe a file, e.g. its title, author or publisher. They serve as a means to clarify a document's purpose and are particularly suitable for file names that would otherwise be too long or for document titles containing special characters.

Metadata are optional. However, several meta data cannot be modified: name of person who has uploaded a certain document, size of document, file type, and time of document upload.

Metadata are indexed by the full-text search. Therefore you can search for metadata by means of keywords when trying to find relevant documents.

Locked: Here you can decide if you want to lock this file. Other users will then no longer be able to overwrite, delete or move it. This option is not available for folders.



Using course tools - storage folder

Using Course Tools

The editor tool "Storage folder" in a course serves to store used files, e.g. HTML pages or documents from other folders.

You can upload files, create, copy, move or delete them in your storage folder. Additionally you can zip or unzip files. All these actions can be performed with single files and folders or with several ones at once.

All course elements of the type "Folder" used in your course can be accessed via the storage folder in the sub-folder "_courseelementdata;" you can even edit them there.

A resource folder of a certain course can be viewed in the storage folder via the sub-folder "_sharedfolder;" however, it is not possible to edit it there.


Working with course elements - folder

Working With Course Elements

In folders courseware is stored. In general only course authors are allowed to upload files; course participants can only read files stored in folders. Subscribe to a folder to be notified in the case of new documents. Modifications are sent to you by e-mail or can be found in your "Subscriptions".

If course participants are also allowed to upload files they will find a corresponding link on their top right. In order to store those files in a structured way it is possible to create subfolders. If you are allowed to upload files you will also be able to delete files in folders. If you want to prevent others from deleting your files you should click on the icon "Meta data" in the tab containing all files in folders before locking your file.

If you want to upload many files at once there are two options at your disposal. First you can zip your files on your computer, then upload those ZIP files before unzipping them in the OpenOLAT folder. ZIP files can also be used to download several files at once. Just create a ZIP file in the OpenOLAT folder before uploading it to your computer. The second option is the access via the OpenOLAT network drive. For further information please go to the chapter "Supported Technologies," section "WebDAV".


Personal menu - personal folder

Personal Menu

In your personal folder OpenOLAT provides you with storage space. Here you can store presentations you want to use from another computer or cache a research paper, etc.

This personal folder contains two areas, the "Private" and the "Public" one. Only you will have access to your private area. In the subfolder "Public" you can store files you want to share with other OpenOLAT users. By means of the link "Other users" you can search for other OpenOLAT users and have access to those users' "Public" folder via the menu item "Folder."

The personal folder is WebDAV compatible, i.e. folders in OpenOLAT act as a regular network drive. Therefore it is very easy to copy, move or delete files. For more information please go to " Using WebDAV".

In case the memory limit (Quota) is exceeded due to large files in your personal folder you can contact your support team to allocate more space.
Course elements - folder
Types of Course Elements
In the course element "Folder" you can offer files to be downloaded. Often folders are used to provide course participants with scripts or slides regarding your course. Using the external link available in the meta data, you can link directly to a specific file from outside of OpenOLAT.

In general all course participants have the permission to download files from that folder. All course authors additionally may upload files. These preset rights can be adapted according to your needs in the tab "Access" of the respective course element.

For each course element "Folder" you can dispose of ca. 100 MB storage space. If you should need more please contact your OpenOLAT support team.
If you want to use more than one folder, e.g. one for each course event, it is recommendable to introduce the course element "Structure" before subordinating your folders to that structure. All restrictions regarding visibility and access then have to be configured in the course element "Structure" only.